Stop keying in invoices by hand. Let AI do it in 5 seconds.
Upload any invoice -- PDF, image, or email attachment -- and our OCR engine extracts vendor name, amount, GST, line items, and dates with 98% accuracy. Then auto-match against POs and GRNs before it even reaches an approver.
From Manual Drudgery to Automated Precision
See how OneFinOps transforms your invoice processing workflow
- Hours of manual data entry for every invoice batch
- Human errors in amount, GST, and vendor details
- Duplicate invoices slip through and cause double payments
- Lost invoices buried in email inboxes and shared drives
- No PO/GRN matching -- mismatches caught only during audit
- 5-second AI extraction from any invoice format
- 98%+ accuracy across all captured fields
- Auto duplicate detection before any payment is made
- Digital archive -- every invoice searchable and trackable
- Automatic 3-way matching with PO and GRN records
Three Engines That Eliminate Invoice Chaos
Each layer works together to ensure every invoice is captured, validated, and matched before it reaches approval
AI-Powered OCR Capture
Upload invoices in any format -- scanned PDFs, photos from your phone, email attachments, or even WhatsApp forwards. Our AI engine reads the document and extracts every field automatically.
- AI extraction of vendor, amount, GST, IGST, line items, and dates
- Multi-format support: PDF, JPEG, PNG, TIFF, and email
- Auto-categorization by expense type, cost center, and GL code
- Bulk upload -- process 50+ invoices in a single batch
Automatic 3-Way Matching
Every captured invoice is instantly matched against your Purchase Orders and Goods Receipt Notes. Discrepancies are flagged before the invoice enters the approval queue.
- PO-to-Invoice auto-matching on amount, quantity, and line items
- GRN verification confirms goods were actually received
- Configurable tolerance rules -- allow 2% variance, flag the rest
- Exception routing sends mismatches to the right person instantly
Smart Duplicate Detection
Before any invoice enters your payment pipeline, our algorithms check for duplicates using invoice number, vendor, amount, date, and even fuzzy text matching to catch subtle re-submissions.
- Multi-field matching algorithms catch exact and near-duplicates
- Fuzzy matching detects invoices with minor number or date changes
- Prevention before payment -- duplicates are blocked, not just flagged
- Duplicate report with full audit trail for compliance teams
From Upload to Payment in Five Steps
Every invoice follows a structured path -- no more guessing where things are stuck
Upload
Drag-and-drop invoices into OneFinOps, forward them via email, or use our mobile app to snap a photo. Bulk upload up to 50 invoices at once. Every document is timestamped and stored in your digital archive.
Extract
AI-powered OCR reads the invoice and extracts vendor name, GSTIN, invoice number, line items, amounts, tax breakdowns (CGST, SGST, IGST), and payment terms in under 5 seconds. Fields are pre-filled for review.
Match
The extracted invoice is automatically matched against your Purchase Order and Goods Receipt Note. Amount tolerances are applied, line items are compared, and mismatches are flagged for review before approval.
Approve
Matched invoices flow into your configured approval workflow. The right approver gets notified based on amount thresholds, cost center, or vendor type. Approve from desktop or mobile with a single tap.
Pay
Approved invoices are queued for payment via NEFT, RTGS, or UPI. TDS is auto-deducted based on Section 194 rules. Payment status, UTR numbers, and reconciliation data are tracked end-to-end.
Common Questions About Invoice Management
Everything you need to know before switching to automated invoice processing
Process Invoices 80% Faster
Stop losing hours to manual data entry. Let AI capture, match, and route your invoices while your team focuses on exceptions that actually need attention.