Expense Management

Your team spends 20 minutes per expense report. It should take 20 seconds.

Snap a receipt, forward an email, or log a mileage claim. OneFinOps extracts every detail automatically. Vendor name, date, amount, GST breakdown, and expense category are all pre-filled. Employees review and submit in one tap.

Claim 3 Months Free Explore Expense Suite
Receipt Captured · Ola Corporate
VendorOla Technologies
Amount₹840
GST (5%)₹40
DateMar 3, 2026
Category Travel · Auto-detected
Policy Within Limit ✓
Time to Submit
15 seconds
OCR Accuracy
97%+
Before vs After

From Receipt Hoarding to Instant Submission

See how OneFinOps changes the way employees submit expenses

Without OneFinOps
  • Receipts collected in wallet for weeks, many lost
  • Manual Excel entry of vendor, date, amount, category
  • Scan and attach each receipt PDF separately
  • Email Excel to manager with attachments, no tracking
  • GST amounts ignored: ITC never claimed for these expenses
Time per expense report: 20–40 minutes
With OneFinOps
  • Snap receipt instantly: archive created in real time
  • OCR pre-fills all fields with 97%+ accuracy
  • Receipt image attached automatically to the expense entry
  • One-tap submit routes directly to the right approver
  • GST amounts captured and pooled for ITC claims
Time per expense: Under 30 seconds
How It Works

Every Way Employees Spend: Captured

Receipts, mileage, per diems, recurring subscriptions, all expense types flow into the same unified system.

01. Receipt OCR

Mobile Receipt Capture with AI OCR

Employees use the OneFinOps mobile app to photograph receipts the moment they're issued. The AI extracts merchant name, GSTIN, invoice number, date, amount, tax breakdowns (CGST, SGST, IGST), and payment mode in under 5 seconds. Receipts forwarded to a dedicated email inbox are processed identically.

  • iOS and Android mobile apps with camera OCR
  • Email forwarding inbox: forward receipts from any email client
  • 97%+ extraction accuracy across Indian receipt formats
  • Bulk upload for end-of-trip or month-end batches
OCR Extraction Complete
The Leela Palace · Mumbai
Subtotal₹5,500
CGST 9%₹495
SGST 9%₹495
Total₹6,490
ITC Eligible ₹990 claimable
02. Mileage & Per Diem

Mileage Tracking and Daily Allowances

For employees using personal vehicles, log a mileage claim with start and end locations. Distance is calculated automatically via Google Maps integration and multiplied by your company's configured rate per kilometre (e.g., ₹12/km for 4-wheelers). Per diems are calculated based on city tier and travel duration, no manual calculation needed.

  • Google Maps distance calculation for mileage claims
  • Configurable reimbursement rates by vehicle type
  • Per diem rates by city tier (Metro / Tier-1 / Tier-2)
  • GPS-optional route verification for high-value claims
Mileage Claim
Bangalore Office → Client Site
Distance (Maps)42 km
Rate₹12/km (4-wheeler)
Claimable₹504
03. Smart Categorisation

Auto-Categorise by Merchant, Project & GL Code

OneFinOps learns your company's categorisation patterns. Swiggy receipts go to Meals. MakeMyTrip to Travel. AWS invoices to Software. You can set merchant-to-category mappings once and they apply automatically to all future expenses from that vendor. Project codes and GL account assignments can also be pre-mapped.

  • AI-powered category inference from merchant name
  • Custom merchant-to-category and merchant-to-GL mappings
  • Project code tagging for billable expense tracking
  • Cost centre assignment based on employee's department
Auto-Categorisation
Swiggy Meals & Entertainment
IndiGo Airlines Domestic Travel
Amazon Web Services Software & SaaS

Common Questions About Expense Capture

What happens if a receipt is damaged or illegible?
For damaged or low-quality receipts, the OCR engine extracts as many fields as it can and highlights the ones it could not read with confidence. The employee is prompted to manually verify or fill in the missing fields before submission. A low-confidence flag is added to the expense, which can trigger an additional review step in your approval workflow if configured.
Yes. For cash expenses below a configurable threshold (e.g., ₹500), you can allow "No Receipt" submissions where the employee self-declares the expense with a description. For amounts above the threshold, a receipt is mandatory. Some companies set stricter policies requiring receipts for all amounts, this is fully configurable in your policy settings.
OneFinOps captures CGST, SGST, and IGST amounts from every receipt where they appear. Eligible business expenses (meals with clients, travel for business purpose, software subscriptions) are flagged for ITC claim consideration. A monthly ITC register is automatically generated showing all GST amounts paid on expenses, organised by expense category and GST type, ready for your CA to review and file.
Beyond receipt-based expenses, OneFinOps supports mileage claims (with Google Maps distance verification), per diem daily allowances (auto-calculated by city tier and duration), recurring corporate subscriptions (synced from credit card statements), cash advances and their reconciliation, and international expenses with multi-currency conversion using RBI reference rates.
Related Features

Complete Your Expense Workflow

Approval Policies

Policy checks happen the moment a receipt is submitted, before it reaches any approver.

Learn more

Reimbursements

Approved expenses transferred directly to employee bank accounts in 3 days.

Learn more

Travel Desk

Book flights, hotels, and trains within policy, no out-of-pocket spend needed.

Learn more
Get Started

Let Employees Submit Expenses in 15 Seconds

A frictionless capture experience means employees actually submit on time, and finance gets clean, complete data without chasing anyone.

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