Book travel that stays inside policy, before a rupee is spent.
Employees search flights, trains, and hotels through OneFinOps Travel Desk. Policy caps filter results live at search, so only bookable options appear. No overspend debates, no rogue MakeMyTrip bookings, no retroactive rejection.
From WhatsApp Approvals to Audit-Ready Travel
See how Travel Desk replaces the chaotic, manual travel process most Indian companies still use.
- Employee books on MakeMyTrip using personal card
- Hotel exceeds city cap: discovered after checkout
- Manager approves via WhatsApp, no audit trail
- Receipt submitted 2 weeks after travel ends
- GST invoices chased manually from airlines and hotels
- Reimbursement delayed to next month's payroll cycle
- Flights and hotels filtered to policy before employee sees results
- City-tier hotel caps enforced live, no exceptions possible
- Digital approval with comment trail before seat is confirmed
- GST invoices auto-fetched from airlines and hotels post-travel
- Corporate card charged directly: zero reimbursement paperwork
- Trip closed automatically with ITC calculated and filed
End-to-End Travel: Search, Approve, Book, Close
From trip request to GST invoice, every step managed in one place, with policy enforced throughout.
Employees Only See What They Can Book
Unlike consumer booking apps, Travel Desk applies your travel policy before showing results, not after. Flights above the city-pair fare cap, hotels above the nightly limit, and out-of-class options are hidden or flagged. The result: there's nothing to debate because overspend options simply don't appear.
- City-pair fare caps for domestic flights (e.g., BLR↔DEL ≤ ₹7,500)
- Hotel nightly caps by city tier: Metro, Tier 1, Tier 2, Tier 3
- Class-of-travel rules by employee grade (Economy / Business)
- Advance booking windows (e.g., must book ≥ 48 hours ahead)
- Exception flow for out-of-policy requests with mandatory justification
Multi-Level Sign-Off Before Anything Is Booked
Employees submit trip requests (flight, hotel, and business purpose) before any seat is held. Approvers see the full cost, policy status, and justification in one screen. Bookings are confirmed only after all required approvals are collected. Seats are auto-held during the review window so prices don't change mid-approval.
- Approval chains by amount (e.g., <₹20K: manager only; ≥₹20K: + Finance BP)
- Business class or out-of-policy requests auto-routed to senior approver
- Seat held during review: booking confirmed on final approval
- Delegation rules when approver is on leave
- Full comment and decision trail stored for Finance audit
City-Tier Hotel Caps That Match Your Grade Policy
Hotel results are filtered by city tier and employee grade automatically. Metro cities show different nightly caps for ICs, Managers, and Directors. These tie directly to the same city-tier configuration used in your Approval Policies, no duplicate setup, no policy conflicts between HR rules and what the booking tool enforces.
- 4-tier city classification: Metro, Tier 1, Tier 2, Tier 3
- Per-night cap by grade (e.g., IC ₹4,000 Metro; Manager ₹5,500; Director ₹8,000)
- GST hotel invoices auto-fetched for ITC capture
- Extended-stay discounts surfaced for trips ≥ 3 nights
- Preferred vendor hotels pinned at the top of results
| Grade | Metro | Tier 1 | Tier 2+ |
|---|---|---|---|
| IC | ₹4,000 | ₹3,000 | ₹2,000 |
| Manager | ₹5,500 | ₹4,000 | ₹3,000 |
| Director | ₹8,000 | ₹6,000 | ₹4,500 |
| VP+ | ₹12,000 | ₹9,000 | ₹7,000 |
Everything in One Trip Folder: Automatically
Every confirmed booking creates a structured trip itinerary employees can view and share. GST-compliant invoices are fetched directly from airline and hotel systems after travel, no email hunting, no manual uploads. Finance receives a complete, audit-ready record with all supporting documents attached.
- Trip folder auto-created: flights, hotels, and local transport in one view
- Digital boarding passes and hotel vouchers sent to traveller's phone
- Airline and hotel GST invoices auto-fetched within 48 hrs of travel
- Out-of-pocket expenses (meals, cabs) added to the same trip folder
- Complete trip cost visibility for manager and Finance in real time
Common Questions About Travel Desk
Eliminate Rogue Travel Spend from Day One
A 30-minute demo is all it takes to see policy enforced at search, before a single seat is booked.