Vendor Management

Stop answering "when will we get paid?" calls.

Give every vendor their own login to track invoices, see payment status, download TDS certificates, and update their bank details, without calling your AP team. Your team saves 3+ hours a day. Vendors get instant answers.

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Nexus Supplies Portal
Online
INV-2025-112
₹1,24,500
Under Review
INV-2025-089
₹88,000
Paid
INV-2025-071
₹2,10,000
Paid
TDS Certificate Q3 Download
AP Calls Saved
150/mo
150+
Vendor Calls Eliminated / Month
3 hrs
AP Team Time Saved Daily
Real-time
Payment Status Visibility
Zero
Manual TDS Certificate Generation
Portal Capabilities

Everything Vendors Need, Nothing They Don't

A clean, focused portal that gives vendors full visibility without overwhelming them.

01. Invoice Submission

Vendors Submit Invoices Directly

Instead of emailing PDFs to a generic inbox, vendors upload invoices directly into their portal. Our OCR pre-fills the data, the vendor confirms, and the invoice enters your approval queue, tagged, timestamped, and traceable from day one.

  • Direct upload via portal or email forwarding
  • OCR pre-fills invoice data for vendor confirmation
  • Automatic PO linking for matched submissions
  • Submission acknowledgement with reference number
Submit Invoice
📄
Drag & drop PDF or click to upload
Supports PDF, JPG, PNG up to 20MB
INV-2025-113 submitted Received
Ref: OFP-2025-00847 · Under review
02. Payment Tracking

Real-Time Payment Status, No Calls Required

Vendors see every invoice they've submitted, its current status (submitted, under review, approved, scheduled, paid), and the UTR number once payment is processed. No more chasing. No more "can you check with finance?" emails.

  • Live status updates, from submission to payment
  • UTR number displayed as soon as payment is sent
  • Payment date, amount, and TDS deducted shown
  • WhatsApp / email notification on status change
Payment Details · INV-089
Amount Paid ₹85,360
TDS Deducted ₹2,640
UTR Number HDFC2409842
Payment Status Completed
03. TDS Certificates

TDS Certificates Available Instantly

Vendors can download Form 16A TDS certificates for any quarter directly from their portal, the moment your team generates them. No more Excel attachments over email, no more requests routed through the accounts team. Compliance made easy for both sides.

  • Quarterly Form 16A TDS certificates on-demand
  • Comprehensive TDS summary across financial year
  • TAN, deductee PAN, and section references included
  • Notification when new certificate is available
TDS Certificates
Form 16A · Q3 (Oct–Dec) Download
Form 16A · Q2 (Jul–Sep) Download
Form 16A · Q1 (Apr–Jun) Download
04. Self-Service Updates

Vendors Update Their Own Details Safely

Bank account changes, GST certificate renewals, contact updates, vendors can submit changes directly through their portal. Every change triggers a verification step and your team's approval before it takes effect. No unauthorised modifications. No fraudulent redirects.

  • Bank detail updates with penny-drop re-verification
  • Document renewal with expiry date auto-extraction
  • Every change logged in audit trail
  • Your team approval required before changes go live
Bank Detail Change Request Pending Approval
New IFSC: ICIC0001234 · Verified via penny drop
Approval Required
Approve Reject

Common Questions About the Vendor Portal

What vendors and finance teams ask before going live

Do vendors need to create an account or install anything?
No installation required. Vendors access the portal via a web browser on any device. They log in using the email address provided during onboarding and an OTP sent to their registered mobile number, no username or password to remember. The portal works on Chrome, Firefox, Safari, and Edge on desktop and mobile.
Yes. The vendor portal can be branded with your company logo, primary color, and a custom subdomain (e.g., vendors.yourcompany.com). Vendors see your brand throughout (from the onboarding invitation email to the portal interface and downloaded TDS certificates) reinforcing professionalism and trust.
Yes. Vendors can raise disputes or queries on specific invoices directly from the portal, with message threading, file attachments, and status tracking. Your AP team sees all messages in the OneFinOps inbox and can respond there. This replaces scattered email threads with a structured, auditable communication log tied to each invoice.
Each vendor sees only their own data, invoices, payments, and documents are isolated per vendor login. Access is secured with OTP-based authentication and session timeouts. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Bank detail changes require re-verification before they take effect. The system logs every access and action in a tamper-proof audit trail.
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Give Your Vendors the Transparency They Deserve

Reduce your AP team's "payment status" calls to zero. Give vendors real-time visibility, and let your team focus on what actually matters.

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