Vendor Compliance | Procure to Pay
Document Control
The required documents, held, versioned and dated.
What it does
Inside Document Control.
The current version of every required document is one click from the vendor record.
01
Required document sets by category, country and entity
02
Validity periods with automatic expiry and renewal requests
03
Version history with the person who accepted each version
04
Retention rules aligned to statutory requirements
Where it sits
Part of Vendor Compliance.
Compliance Checks Screening and verification that runs before transacting. Continuous Monitoring Status re-checked on a schedule, not at onboarding only. Controls and Segregation Who may create, change, approve and pay, enforced separately. Certifications Standards, insurance and accreditations tracked to expiry. Audit Trail Every check, acceptance and override, retained. Vendor Scorecards One weighted score per vendor, over the criteria you actually measure. Statutory Exposure Where paying a vendor late costs you a deduction, not just goodwill.
Run Document Control against your books.
A working session on your structure and a month of your documents.