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Accounting Software | Period Close Checklist

Close on a checklist. Sign-off captured per task. 5 days, repeatable.

Pre-built checklist of close tasks (bank recon, accruals, FX revaluation, intercompany matching, group reporting pack). Owner per task, and for a group that means an owner in the right entity. Evidence attached. Sign-off captured. Period locks when the checklist is green.

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Period Close Checklist

How most teams close today

Close week: the same scramble, every month.

Day 1 of the new month. The CFO's question: 'Are we done?' The answer is always 'almost'. The tasks are real, but the orchestration is a WhatsApp group:

  • Bank reconciliations chased across three banks and four entities by email.
  • Accruals computed in Excel, posted manually, half forgotten by the next month.
  • Intercompany positions sent back and forth with the sister entity's controller; mismatches discovered at consolidation.
  • Subsidiaries close on their own schedule, so the group pack waits on whichever one is slowest.

The close finishes on day 8 or 10. The CFO commits to "5 days next month". The pattern repeats.

What the system does

Capability, input, output.

  • Checklist generation

    Input
    Period-end + entity master
    Output
    Pre-built checklist with owners

  • Owner assignment

    Input
    Role mapping per task
    Output
    Task assigned with SLA

  • Evidence attachment

    Input
    Workpaper, statement, screenshot
    Output
    Per-task evidence pack

  • Sign-off capture

    Input
    Owner action, with approval where the task requires it
    Output
    Hash-verified sign-off per task

  • Cycle-time analytics

    Input
    Task completion timestamps
    Output
    Close-cycle dashboard

  • Reopen workflow

    Input
    Authorised user + reason
    Output
    Period reopened with audit trail

Compliance + integrations

Audit-ready by design.

The close itself is an audit pack. Tasks, owners, evidence and sign-off all hash-verified. The CA reviewer signs off per task; the auditor reads the chain at FY-end.

Regulations we work within

  • Audit trail

    Edit trail across the close cycle, with the sign-off held against the task.

  • US books-and-records expectations

    Evidence supporting the accounts the directors sign, retained with the period.

  • US auditing standards (audit documentation)

    Close evidence exported in the shape the engagement file takes.

Connects to

  • Slack Task notifications + reminders
  • Microsoft Teams Task cards + reminders
  • Email Task notifications

Period Close Checklist FAQ

What buyers ask.

Who owns the checklist?

The Controller owns the checklist by default. Tasks are delegated to AP lead, AR lead, treasury and CA reviewer based on role. The CFO sees the close progress on a single dashboard. Ownership is configurable per organisation.

How does multi-entity close work?

Each entity has its own checklist, with cross-entity tasks (intercompany matching, group consolidation) shared. The group close runs on the same dashboard with a roll-up of entity sign-offs.

Can we customise the checklist?

Yes. Default tasks ship with the product and are worth reviewing rather than accepting, since a group holding several countries needs per-entity variants for the local obligations each one carries. Add, remove and customise per entity, then save as a template for the next month.

What if the period needs to be reopened after lock?

Authorised users can reopen with reason and approver. The reopen is captured as a tracked event in the audit trail. Once changes are posted, the period re-locks with a new sign-off.

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Bring your last close. We map it to a checklist on screen.

Walk through your last month-end with a finance specialist. The system maps your tasks, owners and evidence to a checklist live. The next close runs on it.

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