3-way match queue
Bills awaiting PO+GRN reconciliation. Auto-matches paid; variances surfaced for resolution.
For the AP Manager
Match. Approve. Pay. On time, every time.
3-way matching at 97% auto-rate. Tax treatment resolved at the line, W-9 status checked before payment, discounts caught before they lapse. The AP queue runs itself.
The AP workspace
What lands on your screen at 9am.
The AP Manager dashboard prioritises action. Approve, match, schedule, escalate.
Approval queue
Bills awaiting approval, prioritised by due date, vendor and amount. Single-tap from Slack.
Vendor risk
Risk score per vendor: W-9 on file, taxpayer number matched, past disputes, payment performance.
Payment runway
Cash needed this week, next week, next month. Discount opportunities and tight cash flagged.
Input tax exposure
Blocked claims and receipts that were never tax invoices, before the return.
Discount window
Early-pay discounts about to lapse, ranked by the return on taking them.
3-way matching
Variances caught at the bill, not at quarter end.
When a vendor invoice arrives, the platform pulls the PO and the goods receipt note. Each line is matched on quantity and price with tolerances you set. Exact matches queue for payment; variances surface with the source records open for resolution.
- Match at line level with per-vendor and per-item tolerances
- Variance categorised: price, quantity, tax, freight
- Resolution path includes buyer, receiver and AP team
- 97% auto-match rate across our customer base
Vendor compliance
The exposure you can actually do something about.
Nothing here depends on what your vendor files, which leaves the exposure that is genuinely yours: a payee with no W-9 whose withholding becomes your liability, a taxpayer number that does not match IRS records, and a taxable purchase nobody charged tax on that you now owe as use tax. All three surface at the bill rather than at year end, which is the difference between a correction and an assessment.
- W-9 status and taxpayer-number match refreshed against every bill
- Blocked-category claims flagged before they reach the return
- Card slips and non-tax-invoices caught at capture
- One-click follow-up to the vendor for the proper invoice
What AP teams see
Payables, post-rollout.
97% 3-way auto-match rate
−40% AP cycle time reduction
< 5 min Median bill-to-approval
< 2 days Median bill-to-payment-ready
AP Manager FAQ
What AP teams ask before they switch.
How is this different from Bill.com or Tipalti?
BILL, Tipalti and Stampli execute payments and we do not, so if paying from inside the tool is the requirement, look at them. What none of them holds is the vendor record itself: onboarding, documents and their expiry, contract renewals, performance and concentration, against the same object the invoice runs on. Approvers are also not priced per seat here, which matters once you stop rationing them. Ask us for a side-by-side on your own bill volume rather than taking that on trust.
How accurate is OCR on the invoices we actually receive?
96 to 98% first-pass accuracy on header fields for a clean document, lower on a photographed one, with confidence shown per field so your team reviews what is uncertain rather than everything. Vendor-specific templates are learned after a few samples. There is no e-invoicing network to fall back on in the US, so extraction quality on unstructured documents carries more weight here than it does elsewhere.
How do approvals scale?
Configurable rules: by amount, vendor, GL category, cost centre, location. Multi-step parallel and sequential chains. Slack/email/in-app notifications. Auto-escalation when an approver is OOO. Audit log of every approval, override and rejection.
How are duplicate bills caught?
Duplicate detection at ingest: same vendor + same amount + same date in 30 days flags as potential. Same PO + same GRN flags strongly. Override allowed with comment that lands in the audit log.
What about discount capture?
Early-payment discounts surfaced per bill at ingest. The cash forecast lets you see which discounts are economical to take and which to skip. Auto-take discounts above a threshold can be configured.
How does payment integration work?
We do not move money in the US. The approved run exports as a NACHA ACH file for your bank, or the approved bills push to your ERP and pay from there, and the bank feed closes them out as paid. We take no cut and hold no float, so you keep whatever rate your bank already gives you rather than paying a platform per transaction.
See the AP cycle on your bill queue.
A 30-minute walkthrough of the AP workflow on your bill volume, your vendors and your approval chain.