Payables
Accounts payable software, end to end on one record.
Bills, approvals, vendor records and payment handoff on one system. The vendor and the invoice sit on the same object, so onboarding, W-9s, approvals and coding stop living in two tools that have to be kept in sync.
Trusted by finance teams
Bill Capture & OCR
Bills land already worked.
Email forwards, PDF uploads and vendor portal pushes flow into one queue. OCR reads the header and the lines, matches the vendor, links the PO and the receipt, and carries the coding the bill needs, including whether the spend is 1099 reportable. The AP team reviews what the system is unsure about, not everything.
Bill Approval Workflows
Approvals that route themselves, without per-seat pricing.
Rules by amount, cost centre, GL, vendor, project or entity. Approvals via Slack, email or mobile, with out-of-office auto-escalation and a full audit trail. Approvers are not charged for, so nobody rations seats and pushes approvals back into email.
Payment Scheduling
Payments queued by due date, cash in view.
Approved bills queue by due date with the cash position projected against the next two weeks before anything is released. Early-payment opportunities and what taking them costs are shown side by side.
Bank Reconciliation
Bank statements matched every morning.
Statements pull daily. Payments and receipts auto-match on amount, reference and date, and bills close out as paid from the bank feed rather than being marked off by hand. The pending items view shows the gap rather than hiding it.
Vendor Payment Batches
One approved batch, out to your bank.
Batch the run under maker-checker and export it as an ACH file for your bank, or push the approved bills to your ERP. We take no cut of the payment, hold no float, and ask for no new banking relationship. You keep your bank's rates.
Dynamic Discounting
Pay early, pocket the discount.
Vendors opt in via the portal. The discount curve runs from full term to early pay on a sliding scale by days to pay, with the annualised yield shown per offer and the cash cost computed as you go. Both sides visible before the cap is approved.
Vendor Statement Reconciliation
Vendor statements reconciled monthly. Not at year end.
Statements upload via portal, email or PDF. Auto-match runs on invoice number, date and amount, and mismatches drill to the source bill or payment. Credits and debits on either side are handled, and the year-end confirmation exports clean.
Expense Claim to AP Bridge
Expense claims become AP bills.
Approved employee expense claims post as AP bills against the right vendor, the right GL and the right tax treatment, including the use tax accrual on anything taxable that nobody charged tax on.
Buyer FAQ
What teams ask before they switch.
Can we pay the vendor from inside OneFinOps?
Not in the US, and we would rather say so plainly than discover it on your second call. Approved bills export as an ACH file for your bank or push to your ERP, and your bank moves the money. In practice most teams find this cheaper: platforms that execute payments charge per ACH and per check, and your own bank does the same transfer for a fraction of that or bundles it. We take no cut and hold no float.
So we still need our bank portal?
You need a payment method, which you already have. What you do not need is a second subscription to control approvals, or a separate tool to hold the vendor record. That is the part we replace.
Why not just use BILL or Stampli?
If paying from inside the tool is the requirement, those are good products and you should look at them. What none of the AP tools do is vendor management: onboarding, documents and their expiry, contract renewals, performance and spend against the same vendor record the invoice runs on. Teams that need both end up buying two systems and keeping a vendor master in sync between them.
Will OCR work on scanned PDFs, photographed bills and emails with embedded images?
Yes. The pipeline handles native PDFs, scanned PDFs, photographed bills and emails with embedded image attachments. Confidence is shown per field, so the AP team reviews only what is uncertain rather than re-keying every bill.
Does AP know which vendors are 1099 reportable?
Yes, from the W-9 collected at onboarding, and the coding is carried on the bill rather than reconstructed in January. Reportable spend accumulates per payee through the year, and vendors with spend and no form on file surface as a chase list while you still have an invoice to hold.
What about sales tax a vendor did not charge us?
Screened when the bill is captured. An out-of-state vendor with no obligation in your state will not charge you, and the liability becomes use tax you owe. Candidates are flagged against the taxability of that item in that state, so the accrual builds through the period instead of being rebuilt from a year of invoices.
Does it integrate with QuickBooks, Xero, NetSuite and Sage Intacct?
QuickBooks and Xero are live connectors today. Bills can post here and sync to the ledger, or post there and sync here, with the vendor master shared. Many teams keep their books exactly where they are and run AP and vendor management through OneFinOps. Ask us about the others before you assume them.
We run several entities. Does AP work across them?
Yes. Multi-entity and multi-currency are first-class. Capture, approvals and payment handoff run per entity, each with its own tax rules, and the group position rolls up on the same record. Adding an entity takes one screen and is not priced as an upgrade.
Forward your bills. See the AP cycle work.
Connect one entity, free. Forward your last 50 bills. Capture, coding, the approval route and the 1099 flags all run before the demo call. On your data. Not a generic deck.
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