Accounts Payable | Financial Management
Use Tax Accrual
An out-of-state vendor with no obligation in your state will not charge you tax. If the purchase was taxable where you used it, that liability is now yours as use tax. Bills are screened when they are captured against the taxability of that item in that state, so the accrual builds through the period instead of being reconstructed from a year of invoices.
What it does
Inside Use Tax Accrual.
Connect your books, free. Bills with no tax charged are screened against your states.
01
Screen at capture
02
Accrue
03
Ship-to sourcing
04
Partial tax
05
Fixed assets
06
Review queue
07
Return feed
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Retention A percentage held back per contract, released when the defect period runs out. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered. Payment Scheduling Schedule batches by due date. MSME 43B(h) rule enforced. Take early-pay discounts. Bank rails for direct payment. Bank Reconciliation Bank statements imported daily and auto-matched against payments and receipts. Dynamic Discounting Sliding-scale early-pay discounts by days-to-pay. Vendor opt-in. Cash cost calculated per offer. Expense Claim to AP Bridge Approved employee expense claims post as bills with the right vendor, GL and TDS classification. 1099 Reportable Coding Reportable spend coded when the bill is captured, split from goods and card payments, so the 1099 population is correct all year rather than rebuilt in January. ACH Payment Files Approved payment runs exported as a NACHA file your bank accepts, with vendor bank details verified and the batch reconciled back on settlement. Payment Handoff Approved bills leave as an ACH file for your bank or a push to your ERP, and close out as paid from the bank feed. Payment Reconciliation Bills closed out from the bank statement rather than by hand, with partial clearings, returns and bank charges handled as they land. Positive Pay A file of the payments you authorised, sent to your bank so anything you did not authorise is presented back to you rather than paid. Remittance Advice Remittance sent to the vendor against the approved record, showing which invoices a payment covers, so nobody spends a week reconciling a lump sum.
Run Use Tax Accrual against your books.
A working session on your structure and a month of your documents.