Accounts Payable | Financial Management
Payment Reconciliation
Bills close out from the bank feed, matched on amount, reference and date, rather than being marked off by whoever remembers. Payments that did not clear reopen their bill instead of sitting closed, and bank charges and returns are categorised as they land rather than investigated at month end.
What it does
Inside Payment Reconciliation.
Connect one bank and one entity, free. Statement lines match against released payments overnight.
01
Auto-match
02
Partial clearing
03
Returns
04
Bank charges
05
Unmatched queue
06
Duplicate detection
07
Period close
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Retention A percentage held back per contract, released when the defect period runs out. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered. Payment Scheduling Schedule batches by due date. MSME 43B(h) rule enforced. Take early-pay discounts. Bank rails for direct payment. Bank Reconciliation Bank statements imported daily and auto-matched against payments and receipts. Dynamic Discounting Sliding-scale early-pay discounts by days-to-pay. Vendor opt-in. Cash cost calculated per offer. Expense Claim to AP Bridge Approved employee expense claims post as bills with the right vendor, GL and TDS classification. 1099 Reportable Coding Reportable spend coded when the bill is captured, split from goods and card payments, so the 1099 population is correct all year rather than rebuilt in January. ACH Payment Files Approved payment runs exported as a NACHA file your bank accepts, with vendor bank details verified and the batch reconciled back on settlement. Payment Handoff Approved bills leave as an ACH file for your bank or a push to your ERP, and close out as paid from the bank feed. Positive Pay A file of the payments you authorised, sent to your bank so anything you did not authorise is presented back to you rather than paid. Remittance Advice Remittance sent to the vendor against the approved record, showing which invoices a payment covers, so nobody spends a week reconciling a lump sum. Use Tax Accrual Bills where no vendor charged tax screened against the taxability of that item in your state, so the accrual builds through the period rather than at year end.
Run Payment Reconciliation against your books.
A working session on your structure and a month of your documents.