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Inventory Management | Multi-Warehouse Transfers

Transfers with the in-transit GL, the paperwork and the receipt in one event.

Transfers post the in-transit GL at dispatch and clear it on receipt, so stock in a truck is stock somewhere on the books rather than nowhere. Delivery documentation issues automatically. Cross-border movements to a group subsidiary carry the export and import treatment instead of being posted as an internal transfer.

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Multi Warehouse

What the system does

Capability, input, output.

  • Inter-warehouse transfer

    Input
    Source + dest + items + quantities
    Output
    Transfer document with vehicle metadata

  • E-way bill generation

    Input
    Inter-state movement above threshold
    Output
    EWB with consignor, consignee, distance

  • Delivery challan (Rule 55)

    Input
    Non-sale movement
    Output
    Challan auto-issued at dispatch

  • In-transit GL

    Input
    Dispatch event
    Output
    GL posted, reverses on receipt

  • Receipt confirmation

    Input
    Destination confirms quantity
    Output
    Match + variance with reason

  • Cross-border treatment

    Input
    Transfer between locations, domestic or cross-border
    Output
    Export and import position applied where the move leaves the country

Compliance + integrations

Inter-state transfer, by the law.

A transfer between your own locations is not a tax event, so nothing is charged and nothing is claimed. It is still an inventory and GL event, which is where it usually goes wrong: stock leaves one location, arrives days later, and in between it belongs to nobody on the books. The in-transit account exists so it belongs to somewhere the whole time.

Regulations we work within

  • Section 31, CGST Act + Rule 55

    Delivery challan auto-issued for non-sale movement.

  • Rule 138 (E-way Bill)

    EWB generated at dispatch for inter-state above threshold.

  • Section 7 + Schedule I, CGST Act

    Inter-state branch transfer treated as supply.

  • Subcontracting

    Stock sent to a subcontractor stays yours on the books until the finished goods come back.

Connects to

  • Customs declaration EWB generation via NIC API
  • Xero Transfer GL sync

Multi-Warehouse Transfers FAQ

What buyers ask.

Inter-state vs intra-state transfer. How is it taxed?

Stock moving from your warehouse to a subsidiary in another country is an export one side and an import the other, not an internal transfer, and treating it as one is how groups end up with a customs problem and an intercompany balance nobody can explain. The system handles it as what it is: the export documentation on the way out, the duty and import position on the way in, and the intercompany posting between the two entities.

How is the transfer value computed?

Per Rule 28 of the CGST Rules: open market value, or value of like supply, or 90% of the price charged to unrelated customers, or per the cost-plus method. The system supports configurable methods per item category. The CA reviews the policy.

What happens if quantity received < dispatched?

The shortfall posts to the loss-in-transit GL with a reason code: damage in transit, theft, or a count error at one end. The audit trail captures the dispatch, the transit, the receipt and the resolution, which matters because the three causes have different answers and the reason code is what tells you which one you have.

Job work under Section 143 movement?

Stock sent to a subcontractor is tracked as your inventory at their location rather than leaving your books, which is what stops it disappearing from the valuation for the weeks it is away. The return is matched against what went out, so shortfall and scrap are visible instead of absorbed.

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Related features

Run an inter-state transfer on your data.

Connect two warehouses, free. Initiate one transfer. Watch the delivery documentation issue, the in-transit GL post at dispatch and clear on receipt. All in one event.

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