Accounts Payable | Financial Management
Prepayments
Money paid before the invoice, tracked until it is fully drawn down.
What it does
Inside Prepayments.
Nobody pays twice for work an advance already covered, because the unconsumed balance is on the record.
01
Requested, approved, paid and invoiced states on the prepayment itself
02
Agreed, paid out, drawn down and remaining held as four separate figures
03
Draw-down against a vendor invoice, partial draws included
04
Open advances reported as an asset rather than buried in spend
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Retention A percentage held back per contract, released when the defect period runs out. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered.
Run Prepayments against your books.
A working session on your structure and a month of your documents.