Accounts Payable | Financial Management
Vendor Rebates
Volume rebates earned as you buy, claimed and tracked until the credit lands.
What it does
Inside Vendor Rebates.
The rebate you negotiated is collected in full, because the unclaimed balance is a number somebody owns.
01
Agreements with a period, a basis and the form the money comes back in
02
Earned value accrued from actual purchases, not estimated at year end
03
Claims raised against the agreement and tracked to settlement
04
Earned, claimed and given back held apart so the gap is obvious
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Retention A percentage held back per contract, released when the defect period runs out. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered.
Run Vendor Rebates against your books.
A working session on your structure and a month of your documents.