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Document Management | Incorporation Documents Vault

Every incorporation document. Every board resolution. One vault per entity.

UEN, certificate of incorporation, the constitution, share certificates, director and officer particulars, board and shareholder resolutions, and ACRA filings. Versioned, signed, and cross-linked to the statutory registers and the register of registrable controllers. Auditors and lenders see what they need without a separate request.

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What the system does

Capability, input, output.

  • Foundational vault

    Input
    UEN, certificate of incorporation, constitution
    Output
    Locked archive per entity

  • Resolution versioning

    Input
    Board, committee, shareholder resolutions
    Output
    Versioned record with attendees and voting

  • Filing cross-link

    Input
    Resolution + the ACRA filing it authorised
    Output
    Two-way navigation

  • Controllers register link

    Input
    Ownership and control changes
    Output
    Register of registrable controllers kept current from the source document

  • Share certificate archive

    Input
    Allotments and transfers
    Output
    Per-shareholder certificate archive

  • Time-boxed share

    Input
    Lender or auditor share scope
    Output
    Watermarked, logged, expiring access

Compliance + integrations

Corporate state, single source.

The corporate state of the entity (who owns it, who runs it, what they've resolved, what they've filed) is documented once and retained for the life of the entity. Every audit, every due-diligence engagement, every regulatory question reads the same source.

Regulations we work within

  • Companies Act 1967

    Incorporation documents, resolutions and registers retained for the statutory period.

  • Register of registrable controllers

    Kept current from the ownership documents rather than rebuilt when someone asks for it.

  • Constitution

    The single constituting document, versioned, with every amendment and the resolution behind it.

Connects to

  • ACRA / BizFile+ Filings linked to their reference
  • Statutory registers Cross-linked records
  • E-signature Resolutions signed inside the workflow

Incorporation Documents Vault FAQ

What buyers ask.

A lender is doing due diligence and wants every board resolution from the last 3 years. Can we share?

Yes. Time-boxed share access lets the lender browse the resolution archive for the period scoped, with watermarks and view-only or download permissions. Every access is logged. The share expires automatically when due diligence ends.

How do we link a board resolution to its downstream filing?

A resolution authorising a change in officers links to the ACRA filing that lodged it. A resolution allotting shares links to the share certificate and the members register entry. The cross-link runs both ways, so a due-diligence question that starts at the filing ends at the resolution behind it in one click.

We are keeping the register of registrable controllers in a spreadsheet. Does this replace it?

It replaces the spreadsheet, and more usefully it replaces the moment of realising the spreadsheet is out of date. The register is derived from the ownership and control documents already in the vault, so a share transfer that changes who controls the company updates the register as a consequence rather than as a separate task somebody has to remember.

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See your incorporation vault.

Bring your certificate of incorporation, your constitution and last year's board resolutions. The vault populates with cross-links to the filings and the registers. Lender and auditor access works the same day.

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