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Document Management | Statutory Documents Vault

Every return, every submission, every entity. In one vault.

GST returns and their payment records, CPF submissions, IR8A submissions, ACRA filings and corporate tax records. Filed automatically against the period and the entity. Drill from the return to the submission acknowledgement to the proof of payment in three clicks, without asking anyone where they saved it.

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What the system does

Capability, input, output.

  • Submission capture

    Input
    Acknowledgement + payment record + period
    Output
    Tagged record in the vault

  • Return-to-evidence link

    Input
    Filed return + supporting records
    Output
    Two-way navigation

  • Multi-entity view

    Input
    Entity + period + obligation
    Output
    Every entity's statutory position on one screen

  • Regional rollup

    Input
    Group entities across countries
    Output
    Each country's obligations in one calendar, not several

  • Calendar view

    Input
    Statutory due dates
    Output
    Per-obligation, per-entity calendar

  • Audit pack

    Input
    Period + obligation scope
    Output
    Hash-verified evidence pack

Compliance + integrations

Evidence held for the period, and findable inside it.

Retention is the easy half. Records have to survive the statutory period, and they do, with hash-verified integrity throughout. The half that costs teams time is retrieval: being asked for a specific quarter three years later and finding it in one search rather than in someone's mailbox.

Regulations we work within

  • GST Act

    GST records and their supporting documents retained for the statutory period.

  • Income Tax Act

    Records supporting the corporate tax return retained for the statutory period.

  • Companies Act 1967

    Books of account and supporting evidence retained for the statutory period.

  • CPF Act

    Submission and payment records retained as part of payroll evidence.

Connects to

  • IRAS GST and corporate tax submissions
  • CPF Board Contribution submission records
  • ACRA Annual return and XBRL filings
  • Bank feeds Proof of payment matched to the submission

Statutory Documents Vault FAQ

What buyers ask.

IRAS queries a return from three years ago. Can we pull the evidence quickly?

Yes. Pick the period and the obligation, and the pack assembles with the return, the acknowledgement, the proof of payment and the supporting workpapers. The hash-verified export goes to the officer or your accountant in one click, without anyone reconstructing what was filed.

We hold the group's other countries from Singapore. Does the vault cover those?

That is the case it is built for. Each entity's obligations sit under that entity with its own calendar, and the group view puts every country on one screen. A Singapore controller running Malaysian and Indonesian subsidiaries is otherwise tracking three sets of deadlines in three places, which is where things get missed.

What about records from before we moved to OneFinOps?

Bulk import is supported. Upload as PDF or CSV with the period and entity tagging, and the historical archive merges with the live vault, so your auditor sees one timeline rather than a handover folder and a system.

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See your last month's statutory pack.

Connect payroll and GST. Last quarter's submissions assemble in the vault. Pull the pack for any period in seconds.

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