Vendor Management | KYC Verification

KYC verified live, at onboarding and at every bill.

UEN against the ACRA register, GST registration against IRAS, bank account against the payee name, and the vendor screened against sanctions lists. Verification runs at onboarding and re-runs at every bill capture. Status changes, a struck-off entity or a supplier that has deregistered from GST, surface before the next payment.

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What the system does

Capability, input, output.

Capability	Input	Output
UEN verification	Vendor UEN	Live / struck off / wound up, with entity type and registered name from ACRA
GST registration check	Vendor UEN or name	Registered / not registered, with effective date, from IRAS
Bank account verification	Account details + payee name	Name match confirmed or flagged before first payment
Sanctions screening	Entity and director names	Screened against sanctions and PEP lists, hits queued for review
Re-verification cadence	Bill capture event + monthly schedule	Refreshed status with audit trail
Status change alerts	Status delta	Alert on struck off, wound up or GST deregistered

UEN verification

Input

Vendor UEN

Output

Live / struck off / wound up, with entity type and registered name from ACRA
GST registration check

Input

Vendor UEN or name

Output

Registered / not registered, with effective date, from IRAS
Bank account verification

Input

Account details + payee name

Output

Name match confirmed or flagged before first payment
Sanctions screening

Input

Entity and director names

Output

Screened against sanctions and PEP lists, hits queued for review
Re-verification cadence

Input

Bill capture event + monthly schedule

Output

Refreshed status with audit trail
Status change alerts

Input

Status delta

Output

Alert on struck off, wound up or GST deregistered

Compliance + integrations

KYC at the source, not at the audit.

Every verification is a live call to the source register. Status is captured at the moment of the call, with a timestamp and audit trail. No stale data, no manual entry.

Regulations we work within

GST Act

Input tax is claimable only on a tax invoice from a GST-registered supplier, so registration status is checked before the claim.
PDPA 2012

Personal data collected with consent and held to purpose. NRIC numbers are not collected, per the PDPC's advisory guidelines.

Connects to

ACRA Entity status and business profile
IRAS GST-registered business search
Bank verification Payee name check before first payment
Sanctions lists Screening against published lists

KYC Verification FAQ

What buyers ask.

How often does the system re-verify a vendor?

At every bill capture for the GST registration check, and on a monthly cadence for the full KYC set. Status changes trigger alerts that surface on the AP team's queue. Manual re-verification is also one click.

A vendor gets struck off the ACRA register. What happens?

The next bill capture flags it. The bill is held with a "struck off" reason and the AP team is notified. The vendor is locked from raising new bills until the entity is restored or the record is repointed at the successor entity.

Do you collect NRIC numbers for sole proprietors?

No. The PDPC's advisory guidelines restrict collecting NRIC numbers, and a vendor record does not need one. The sole proprietorship is verified by its UEN against ACRA, and payment is verified by the bank account name match.

Can we verify in bulk?

Yes. Bulk UEN and GST registration verification is supported via CSV upload. Useful for verifying an existing vendor master at OneFinOps onboarding. Results post back to the vendor records with the verification trail.

Related features

Verify your top 100 vendors tonight.

Upload a CSV of vendor UENs, free. By morning the ACRA status and IRAS GST-registration checks are done. The struck-off entities and deregistered suppliers surface on a single screen.