Accounts Receivable | Receipt Allocation

Bank receipts, auto-allocated. Advances and partials handled inline.

Receipts pulled daily from the bank, whatever rail they arrived on. Auto-matched to open invoices on amount, reference and customer. Advances and partial payments handled. Receipts in several currencies allocated against invoices raised in others, with the realised gain or loss posted inline rather than left for the close.

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What the system does

Capability, input, output.

Capability	Input	Output
Daily bank pull	Direct feed or scheduled statement upload	Daily receipt feed
Customer match	Bank narration + receipt amount	Customer + reference + match confidence
Invoice auto-allocation	Receipt + open invoices	Allocated receipt with match status
Cross-currency allocation	Receipt currency + invoice currency	Allocation with the realisation rate stored on the entry
FX gain or loss	Foreign-currency receipt + invoice rate	Realised gain or loss posted inline
Advance management	Receipt without matching invoice	Advance on customer record + auto-apply

Daily bank pull

Input

Direct feed or scheduled statement upload

Output

Daily receipt feed
Customer match

Input

Bank narration + receipt amount

Output

Customer + reference + match confidence
Invoice auto-allocation

Input

Receipt + open invoices

Output

Allocated receipt with match status
Cross-currency allocation

Input

Receipt currency + invoice currency

Output

Allocation with the realisation rate stored on the entry
FX gain or loss

Input

Foreign-currency receipt + invoice rate

Output

Realised gain or loss posted inline
Advance management

Input

Receipt without matching invoice

Output

Advance on customer record + auto-apply

Compliance + integrations

Receipts allocated to the books, the return and the auditor's trail.

The receipt lands in the books the day it clears the bank, allocated and with its rate stored. Nothing about the collection has to be reconstructed at the quarter, which is where the FX differences usually get invented.

Regulations we work within

ASC 830

FX realisation on foreign-currency receipts, at the rate on the date of receipt.

Connects to

Bank feeds Direct feed where available
Statement upload MT940 / CSV on a schedule
Xero Receipt posted back to the books
QuickBooks Receipt posted back to the books

Receipt Allocation FAQ

What buyers ask.

Customer pays a partial amount. How is that handled?

Partial payments allocate to the oldest open invoice by default. AR can override at the receipt screen to allocate to a specific invoice or a set of invoices. The customer ledger reflects the net position. The aging report updates immediately.

Customer paid in advance. How does that work?

Advance receipts sit on the customer record as an advance liability, and auto-apply when a matching invoice is raised. Sales tax attaches to the sale rather than to the receipt, so taking a deposit does not create a tax event to unwind later.

A customer pays from an overseas account. Anything different?

The allocation is the same. What changes is the currency and, sometimes, a bank charge deducted in transit, which is why the receipt rarely equals the invoice to the cent. Charges are categorised separately instead of being written off against the customer's balance, so the ledger still shows what they actually owe.

Customer paid in EUR against a USD invoice. Which rate?

The realisation rate is the rate at the date of receipt, and the gain or loss against the invoice rate posts inline to the configured GL. The rate used is stored on the entry, so the number is auditable rather than re-derived. Pin a specific rate per receipt where treasury policy requires one, such as a forward-cover rate.

Related features

Connect one bank. Watch yesterday's receipts auto-allocate.

Connect one bank, free. Tomorrow morning shows the receipts pulled, the auto-match status, the FX differences posted and the customer ledger updated.