Item Master Software | Items & SKUs
One SKU. Goods, services or fixed assets. The right tax and GL by type.
Items defined once with internal SKU, vendor SKU and lifecycle status. Goods carry their customs classification; services and fixed assets carry theirs. The same master serves AR, AP, procurement, inventory and the books, so a description changed once is changed everywhere.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Item type model | Goods, service, FA, kit, bundle | Type-specific tax + GL + inventory behaviour |
| Vendor SKU mapping | Vendor + their SKU per item | Cross-reference at PO and GRN matching |
| Lifecycle states | Active, EoS, EoL, discontinued | Visibility rules in sales / procurement |
| Bulk import + validation | CSV / Excel + master rules | Imported items with line errors flagged |
| Item search | Free text + filters | Sub-100ms search across the full master |
-
Item type model
- Input
- Goods, service, FA, kit, bundle
- Output
- Type-specific tax + GL + inventory behaviour
-
Vendor SKU mapping
- Input
- Vendor + their SKU per item
- Output
- Cross-reference at PO and GRN matching
-
Lifecycle states
- Input
- Active, EoS, EoL, discontinued
- Output
- Visibility rules in sales / procurement
-
Bulk import + validation
- Input
- CSV / Excel + master rules
- Output
- Imported items with line errors flagged
-
Item search
- Input
- Free text + filters
- Output
- Sub-100ms search across the full master
Compliance + integrations
A master that talks to everything.
The item master is the spine. Every transaction module reads it. Bidirectional sync with Xero, QuickBooks, SAP B1, NetSuite and the regional marketplaces keeps the system of record consistent across the stack.
Regulations we work within
-
Section 31 + Rule 46
Mandatory tax-invoice fields sourced from the master rather than typed per invoice.
-
Audit trail
Master changes captured with edit log.
Connects to
- Xero Bidirectional sync
- Zoho Books Native connector
- SAP Business One Native connector
- Shopify / Amazon / Flipkart E-commerce sync
Items & SKUs FAQ
What buyers ask.
Can the same item be sold in multiple units of measure?
Yes. Primary, secondary and conversion factors are first-class. Order in cartons, invoice in pieces, post in kilograms. The conversion runs automatically; the audit trail captures the unit at every transaction.
How do we handle item variants (size, colour, finish)?
Variants are captured as child SKUs under a parent product. Pricing, stock and tax can vary per variant. The parent product groups them for reporting; the child SKU is the unit of transaction.
Item discontinuation. What happens to existing transactions?
Discontinued items continue to support service tickets and warranty claims. New sales orders and POs cannot reference them. Customer queries on discontinued items route to a configured fallback.
More in Item Master Software
Related features
Taxability and Sourcing
What is taxable, and which state the sale belongs to, decided at the invoice.
See Taxability and SourcingPrice Lists & Discount Engine
Customer, vendor, region, channel, currency and date-effective price lists with auto rate selection.
See Price Lists & Discount EngineBulk Import & ERP Sync
CSV / Excel import with validation. Bidirectional sync with ERP, e-commerce and POS.
See Bulk Import & ERP Sync
Bring 50 SKUs. See the master, the integrations, the lifecycle on screen.
Connect one entity, free. Upload SKUs from your existing system. The master loads, the ledger sync mirrors, the storefront listings match. All in 10 minutes.