Item Master Software | Price Lists & Discount Engine

Price lists that pick themselves at the line.

Customer, region, channel, currency, date and quantity-tier dimensions. The right rate selects automatically at quote, sales order and invoice time. Date-effective overrides for promotions. Approval-routed customer-specific overrides. Audit trail per change.

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What the system does

Capability, input, output.

Capability	Input	Output
6-dimensional lookup	Customer + region + channel + currency + date + qty	Most-specific rate per line
Date-effective overrides	Promotion start + end + delta	Overlay on base list during window
Customer overrides	Customer + item + rate + approver	Per-customer rate with approval
Quantity tiers	Quantity break + tier rate	Tiered pricing applied at order
Multi-currency lists	Currency-specific base list	Native currency rate with FX fallback

6-dimensional lookup

Input

Customer + region + channel + currency + date + qty

Output

Most-specific rate per line
Date-effective overrides

Input

Promotion start + end + delta

Output

Overlay on base list during window
Customer overrides

Input

Customer + item + rate + approver

Output

Per-customer rate with approval
Quantity tiers

Input

Quantity break + tier rate

Output

Tiered pricing applied at order
Multi-currency lists

Input

Currency-specific base list

Output

Native currency rate with FX fallback

Compliance + integrations

Pricing decisions, on the record.

Price-list changes are revenue events. The audit trail captures the change, the approver and the rationale. Below-cost or above-policy overrides require explicit approval.

Regulations we work within

ASC 606 (Revenue)

The price-list rate posts as gross revenue and the discount as a deduction, rather than a net figure with no trail.
Audit trail

Every price change and override captured with its approver and effective date.

Connects to

AR module Auto-rate at invoice
Procurement Auto-rate at PO

Price Lists & Discount Engine FAQ

What buyers ask.

How does the system pick the rate when multiple lists could apply?

Most-specific wins. Customer-specific override beats regional list; date-effective promotion beats base list; quantity-tier beats single rate. Where two equally-specific rules exist, an explicit ranking is configurable per organisation.

Can sales raise an invoice below the standard price list?

Yes, with approval. Below-cost or below-policy rates trigger an approval workflow. The discount, the approver and the reason are captured. The CFO sees discount approvals on a daily dashboard.

How are inter-company transfer prices handled?

Inter-company price lists carry the agreed transfer-pricing markup. The policy is documented per intercompany pair and applied at the transaction rather than reconstructed at year end, which is what your adviser needs before they can document anything.

Multi-currency price lists. How is conversion handled at the invoice?

The native-currency rate from the price list is the base. Conversion to your accounting currency uses the rate at the transaction date from your configured source, and a pinned forward rate is supported where treasury has hedged the exposure. The rate used is stored on the document rather than re-derived later.

Related features

Bring your price-list spreadsheet. See it become 6-dimensional.

Connect one entity, free. Upload your existing price-list spreadsheet. The system maps it to the 6-dimensional model and runs auto-rate-selection on a sample of last quarter's invoices.