Management Reporting | AP Aging
What is owed, when it leaves, and what is left.
Open bills aged, DPO and its trend, vendor concentration, and payment runway computed against the actual bank position rather than an assumed one. Early-payment discounts are surfaced with their annualised yield beside them, so taking one is a decision with a number attached.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Aging buckets | Open bills with their due dates | What is due when, per vendor and in total |
| DPO and trend | Bills and payments over time | Days payable outstanding and its direction |
| Payment runway | Scheduled outflows against the bank position | How long the current cash covers the current commitments |
| Discount opportunities | Terms offering early payment | The discount with its annualised yield, so it can be compared to your cost of cash |
| Vendor concentration | Spend and balances by vendor | Where a single vendor is the operational risk |
| Scenario view | A proposed payment run | The cash position after it, before it is released |
| Drill-through | Any figure | The bills behind it, with their approvals and documents |
-
Aging buckets
- Input
- Open bills with their due dates
- Output
- What is due when, per vendor and in total
-
DPO and trend
- Input
- Bills and payments over time
- Output
- Days payable outstanding and its direction
-
Payment runway
- Input
- Scheduled outflows against the bank position
- Output
- How long the current cash covers the current commitments
-
Discount opportunities
- Input
- Terms offering early payment
- Output
- The discount with its annualised yield, so it can be compared to your cost of cash
-
Vendor concentration
- Input
- Spend and balances by vendor
- Output
- Where a single vendor is the operational risk
-
Scenario view
- Input
- A proposed payment run
- Output
- The cash position after it, before it is released
-
Drill-through
- Input
- Any figure
- Output
- The bills behind it, with their approvals and documents
AP Aging and Cash Forecast FAQ
What buyers ask.
How is payment priority decided?
By terms, discounts and cash, which in the US is a commercial judgement rather than a statutory one. There is no equivalent of a payment rule tied to tax deductibility here, so the system shows the trade-offs rather than asserting an order.
What makes the runway number trustworthy?
It runs off the actual bank position and the actual approved commitments, not a budget. A forecast built from a plan tells you what you intended; this tells you what will happen if nothing changes.
Are early-payment discounts worth taking?
Sometimes, and the annualised yield is what tells you. A discount that looks generous can be poor value against your cost of cash, and one that looks trivial can be excellent. Shown side by side, the answer is arithmetic instead of instinct.
Can we model a payment run before releasing it?
Yes. Build the run and see the resulting cash position before anything is approved, which is the moment the decision is still cheap.
Does this connect to how payments actually go out?
It feeds the payment handoff. Approved bills leave as a file for your bank or a push to your ERP; we do not move the money and take no cut of it.
See your payment runway from your own bills.
Connect your books, free. Aging, DPO and runway compute from what you have already posted.