Payroll Compliance | United States
Payroll stays where it is. The consequences come here.
Form 941 and W-2s reconciled against the payroll you ran and the deposits you made, multi-state withholding resolved from where people actually work, and unemployment tracked at the rate your own claims history earned. We do not run payroll. We close the gap between it, your books and the agencies.
Trusted by finance teams
Form 941
The return is easy. The deposits are what bite.
Form 941 reconciles what you withheld against what you deposited. The return is arithmetic; the expensive part is a deposit on the wrong schedule or the wrong day, which carries a penalty regardless of the return being right. Payroll, deposits and the return are compared before filing.
W-2 Filing
The year has to agree with the four quarters.
W-2s prepared from payroll and reconciled against the quarterly returns before filing, because a mismatch produces a notice months later. And unlike most filings this one goes to your employees, so an error is a conversation with the whole workforce.
State Withholding
Remote work made this everybody’s problem.
Withholding follows where the work happens. An employee living in one state and reporting to an office in another can create obligations in both, reciprocity cancels some of them, and a few states claim remote wages anyway. Resolved per employee from recorded work location.
FUTA and SUTA
The one payroll tax your own history sets the price of.
Unemployment insurance is experience-rated, so two companies with identical payrolls pay different amounts. Rates are held per state, wage bases tracked so a mid-year move is handled correctly, and the federal credit applied rather than assumed.
Payroll Calendar
Deposits are the deadline. The returns are the easy part.
Payroll penalties come from deposits far more often than from returns, and the schedule is assigned to you rather than chosen. Obligations are generated from your registrations and schedules, per entity and per state, each with a named owner.
Payroll Connectors
Payroll stays where it is.
You already run payroll somewhere. What we take is the output: the postings that hit the ledger, the accruals that span periods, the work locations that drive withholding, and the totals the returns reconcile against.
Buyer FAQ
What teams ask before they switch.
Do you run payroll?
No. Payroll is a specialist product with real regulatory surface and the providers do it well. What is usually missing is the connection between what payroll produced and what your books, your returns and your state registrations say, which is the gap nobody owns because it sits between two systems.
Our provider handles our filings. What is left for us?
More than most teams assume. State registrations are yours. Anything paid outside the payroll cycle is yours. The reconciliation between what the provider deposited and what the ledger shows is yours. And when an employee moves states, the registration and filing consequences are yours even though the withholding change is theirs.
What actually generates penalties here?
Deposits, far more often than returns. The schedule is assigned rather than chosen and it changes as you grow, and nothing about running payroll feels different when it does. A company filing every return on time can still accumulate real penalties from deposits made a day late.
An employee moved to another state. What breaks?
Usually nothing immediately, which is the problem. Payroll will withhold for the new state whether or not you are registered there, producing withheld money you have no account to remit. Then a filing obligation exists that nobody opened and nobody will close.
Do you print rates and deadlines?
No, anywhere on this site. Rates, wage bases and deposit schedules change and vary by state, and a stale figure is worse than none. What the system guarantees is that every registration produces an obligation with an owner, computed on the basis you configure.
We have one state and fifteen people. Is this overkill?
Probably, today, and we would rather say so. It earns its place at the point you hire in a second state or start paying anything outside the payroll cycle, which usually happens before anyone plans for it.
See your quarter reconcile against your deposits.
Connect your payroll and your books, free. The returns, the deposits and the ledger are compared, and the differences come back as a list.
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