Item Master | HS Code Finder

Classified once, on the item. Not re-guessed every shipment.

The HS code lives on the item master alongside everything else about it, so the declaration draws from the same record the invoice and the stock ledger do. The code is suggested from the item description and specification, a human reviews it, and the decision locks with the reasoning attached. What it is not is a lookup someone repeats from memory at the point of shipping.

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What the system does

Capability, input, output.

Capability	Input	Output
Classification suggestion	Item description, specification, material	Candidate codes ranked, with the reasoning shown
Human review gate	Suggested code + reviewer	Approved classification, locked against silent change
Item master storage	Approved code	Held on the item, read by every downstream document
Bulk classification	Catalogue upload	Suggestions in bulk, queued for review rather than auto-applied
Change tracking	Reclassification	Old code, new code, who changed it and why
Declaration feed	Shipment + item codes	Classification consistent across every declaration for that item

Classification suggestion

Input

Item description, specification, material

Output

Candidate codes ranked, with the reasoning shown
Human review gate

Input

Suggested code + reviewer

Output

Approved classification, locked against silent change
Item master storage

Input

Approved code

Output

Held on the item, read by every downstream document
Bulk classification

Input

Catalogue upload

Output

Suggestions in bulk, queued for review rather than auto-applied
Change tracking

Input

Reclassification

Output

Old code, new code, who changed it and why
Declaration feed

Input

Shipment + item codes

Output

Classification consistent across every declaration for that item

Compliance + integrations

One item, one classification, everywhere.

The cost of a wrong HS code is rarely the first shipment. It is that the same wrong code is used for two years across hundreds of declarations, because nobody was storing the decision anywhere the next person would look. Holding it on the item master is what makes a correction a single change rather than an archaeology project.

Regulations we work within

Customs declaration

The classification on the declaration comes from the item master rather than being entered per shipment.
Preferential treatment

Where a trade agreement applies, the classification and the supporting origin evidence stay linked to the item.
Audit trail

Every classification and reclassification retained with its reasoning, for as long as the records are held.

Connects to

Item master Classification held with the item, not beside it
Freight forwarder Consistent codes on every declaration
Xero Item master synced to the books

HS Code Finder FAQ

What buyers ask.

Does the HS code affect our GST?

No, and this catches teams arriving from a country where it does. Singapore has one GST rate, so classification changes nothing about what you charge or claim. It decides your customs position: the duty on import, what goes on the declaration, and whether a preferential rate under a trade agreement is available to you. Finance usually meets it only when one of those turns out to have been wrong.

Our freight forwarder classifies for us. Why hold it ourselves?

Because the liability for the declaration is yours, not theirs, and because a forwarder classifying from a shipping description is working with less information than your item master already holds. Holding it yourself does not stop them helping; it means the same code goes out every time rather than being re-derived by whoever is handling that shipment.

Is the suggestion good enough to use directly?

No, and it is not offered as such. Classification is a judgment about what a thing is, and the tariff draws lines that are not obvious from a product name. The suggestion narrows the search from thousands of codes to a handful with the reasoning shown, and a human picks. Auto-applying it would be building the exact problem this page exists to solve.

We already have codes in a spreadsheet. Can we bring them?

Yes, and it is worth running the suggestion against them as you do. Imported codes come in as-is, and where the suggestion disagrees with what you have been using, that pairing is the most useful report the system will produce for you all year.

Related features

Check the codes you are already declaring.

Upload your item catalogue, free. The classification runs across it and flags where the suggested code disagrees with the one you have been using.