Accounts Payable | Financial Management
Expense Claim to AP Bridge
Approved employee expense claims, the field engineer's flight, the consultant's hotel, the petty cash sheet, post automatically as AP bills with the right vendor master, the right GL and the input tax resolved per line rather than assumed across the claim.
What it does
Inside Expense Claim to AP Bridge.
Bring last month's approved expense claims. The bridge posts them as bills with the right vendor, the right GL and the input tax resolved per line. The scheduler queues them with the next vendor run.
01
Claim-to-bill mapping
02
GL coding by policy
03
Dual-posting prevention
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Approval Workflows Authority limits and delegation enforced on the invoice itself. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Retention A percentage held back per contract, released when the defect period runs out. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered. Payment Scheduling Schedule batches by due date. MSME 43B(h) rule enforced. Take early-pay discounts. Bank rails for direct payment. Bank Reconciliation Bank statements imported daily and auto-matched against payments and receipts. Dynamic Discounting Sliding-scale early-pay discounts by days-to-pay. Vendor opt-in. Cash cost calculated per offer. Reverse Charge Bills Imported services flagged at bill capture, with the reverse charge computed and posted both ways so the output tax and the input tax claim land on the same return.
Run Expense Claim to AP Bridge against your books.
A working session on your structure and a month of your documents.