Document Management | Incorporation Documents Vault
Every incorporation document. Every board resolution. One vault per entity.
The EIN letter, certificate of incorporation, bylaws or operating agreement, the stock ledger and cap table, officer and director records, board and member resolutions, and the annual reports filed with each state. Versioned, signed, and cross-linked to the statutory registers and the register of registrable controllers. Auditors and lenders see what they need without a separate request.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Foundational vault | EIN letter, certificate of incorporation, bylaws or operating agreement | Locked archive per entity |
| Resolution versioning | Board, committee, shareholder resolutions | Versioned record with attendees and voting |
| Filing cross-link | Resolution and the state filing it authorised | Two-way navigation |
| Controllers register link | Ownership and control changes | Register of registrable controllers kept current from the source document |
| Share certificate archive | Allotments and transfers | Per-shareholder certificate archive |
| Time-boxed share | Lender or auditor share scope | Watermarked, logged, expiring access |
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Foundational vault
- Input
- EIN letter, certificate of incorporation, bylaws or operating agreement
- Output
- Locked archive per entity
-
Resolution versioning
- Input
- Board, committee, shareholder resolutions
- Output
- Versioned record with attendees and voting
-
Filing cross-link
- Input
- Resolution and the state filing it authorised
- Output
- Two-way navigation
-
Controllers register link
- Input
- Ownership and control changes
- Output
- Register of registrable controllers kept current from the source document
-
Share certificate archive
- Input
- Allotments and transfers
- Output
- Per-shareholder certificate archive
-
Time-boxed share
- Input
- Lender or auditor share scope
- Output
- Watermarked, logged, expiring access
Compliance + integrations
Corporate state, single source.
The corporate state of the entity (who owns it, who runs it, what they've resolved, what they've filed) is documented once and retained for the life of the entity. Every audit, every due-diligence engagement, every regulatory question reads the same source.
Regulations we work within
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Corporate records
Incorporation documents, resolutions and registers retained for as long as the entity exists.
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Register of registrable controllers
Kept current from the ownership documents rather than rebuilt when someone asks for it.
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Constitution
The single constituting document, versioned, with every amendment and the resolution behind it.
Connects to
- State registers Filings linked to their reference, per state of formation
- Statutory registers Cross-linked records
- E-signature Resolutions signed inside the workflow
Incorporation Documents Vault FAQ
What buyers ask.
A lender is doing due diligence and wants every board resolution from the last 3 years. Can we share?
Yes. Time-boxed share access lets the lender browse the resolution archive for the period scoped, with watermarks and view-only or download permissions. Every access is logged. The share expires automatically when due diligence ends.
How do we link a board resolution to its downstream filing?
A resolution authorising a change in officers links to the state filing that lodged it. A resolution allotting shares links to the share certificate and the members register entry. The cross-link runs both ways, so a due-diligence question that starts at the filing ends at the resolution behind it in one click.
We are keeping the register of registrable controllers in a spreadsheet. Does this replace it?
It replaces the spreadsheet, and more usefully it replaces the moment of realising the spreadsheet is out of date. The register is derived from the ownership and control documents already in the vault, so a share transfer that changes who controls the company updates the register as a consequence rather than as a separate task somebody has to remember.
More in Document Management
Related features
See your incorporation vault.
Bring your certificate of incorporation, your constitution and last year's board resolutions. The vault populates with cross-links to the filings and the registers. Lender and auditor access works the same day.