Vendor Management | Vendor Risk Scoring

Vendor risk, scored nightly. From filing posture to dispute history.

Composite score across four dimensions: document posture (is the W-9 on file, did the taxpayer number match?), payment behaviour (do invoices match POs?), concentration (percentage of total AP), and dispute history. Weights configurable per organisation. Score updates nightly, so the CFO sees the risk before the payment goes out.

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What the system does

Capability, input, output.

Capability	Input	Output
Register posture signal	Document and taxpayer-match history per vendor	On-time % over rolling 12 months
Payment behaviour signal	PO + bill + payment history	PO-bill match %, payment cycle
Concentration signal	Total AP per vendor / total AP	Concentration % per vendor
Dispute history signal	Open + resolved disputes	Dispute frequency and severity
Composite score	Four signals + weights	Score (0-100) updated nightly
Drivers view	Score breakdown	Signal-level contribution to score

Register posture signal

Input

Document and taxpayer-match history per vendor

Output

On-time % over rolling 12 months
Payment behaviour signal

Input

PO + bill + payment history

Output

PO-bill match %, payment cycle
Concentration signal

Input

Total AP per vendor / total AP

Output

Concentration % per vendor
Dispute history signal

Input

Open + resolved disputes

Output

Dispute frequency and severity
Composite score

Input

Four signals + weights

Output

Score (0-100) updated nightly
Drivers view

Input

Score breakdown

Output

Signal-level contribution to score

Compliance + integrations

Vendor risk scoring, audit-aware.

The score history is preserved per vendor over time. CFO can show the auditor not just the current score but the trend, the drivers and the actions taken.

Regulations we work within

Internal controls

Vendor risk evidenced per decision rather than held as an opinion someone formed once.
Audit trail

Score history preserved, so a vendor that was low risk when you onboarded them can be shown to have been.

Connects to

IRS TIN matching Register posture signal source
Internal AP data Payment behaviour and dispute signals

Vendor Risk Scoring FAQ

What buyers ask.

How are the weights set?

Defaults are 30/30/20/20 across filing, payment, concentration and disputes. CFO can adjust per organisation. Treasury teams often weight concentration higher (40-50%); operations teams weight payment behaviour higher (40-50%).

Can we override the score for a strategic vendor?

Yes. Manual override at the vendor record with a reason. Override is captured in the audit trail. The system continues to compute the underlying score for visibility, but the override drives the action.

How long before a new vendor has a score?

Score requires at least 3 months of activity to be stable. Before that the vendor shows as "scoring in progress" with the partial signals visible, since the register checks return immediately even while the payment-behaviour history is still building.

Does the score affect payment scheduling?

It can. Configurable per organisation. Some teams use the score to drive auto-hold below a threshold; others use it as a CFO-facing dashboard only. The integration with the payment scheduler is opt-in.

Related features

See the risk scores on your top 100 vendors tonight.

Connect your AP data, free. The four signals run overnight; the composite scores show up by morning. The CFO sees the bottom 10% before the next payment run.