Procurement Software | Purchase Orders

POs against active budgets. Vendor compliance verified at save.

Multi-line, multi-currency, multi-location POs. Budget checked at save against cost-centre, project and period. Vendor register status and GST registration checked live. Approver chain routes per matrix. Templates pre-fill for repeat purchases.

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What the system does

Capability, input, output.

Capability	Input	Output
Multi-line PO	Items + quantities + prices + dates	Validated PO ready for approval
Multi-currency	Foreign-currency line items + your rate source	Budget-currency equivalent, with the rate kept on the PO
Budget check	PO amount + cost-centre / project / period	Allow / block / override path
Vendor compliance	Vendor UEN and GST registration	Live status check at PO save
Approval routing	PO + approval matrix	Approver chain with channel preference
PO dispatch	Approved PO + vendor contact	Email delivery + portal entry

Multi-line PO

Input

Items + quantities + prices + dates

Output

Validated PO ready for approval
Multi-currency

Input

Foreign-currency line items + your rate source

Output

Budget-currency equivalent, with the rate kept on the PO
Budget check

Input

PO amount + cost-centre / project / period

Output

Allow / block / override path
Vendor compliance

Input

Vendor UEN and GST registration

Output

Live status check at PO save
Approval routing

Input

PO + approval matrix

Output

Approver chain with channel preference
PO dispatch

Input

Approved PO + vendor contact

Output

Email delivery + portal entry

Compliance + integrations

POs that respect budget, compliance and audit.

Budget enforcement is the internal control, and the vendor check is what stops a PO being raised against an entity that no longer exists. The audit trail captures every PO from creation to dispatch.

Regulations we work within

Internal controls

Budget authority evidenced at the PO rather than asserted in a policy document.
GST Act

Vendor registration status checked at the PO, before anything downstream claims input tax.
Audit trail

PO lifecycle preserved, including every amendment and who approved it.

Connects to

ACRA / IRAS Live vendor status
Xero PO sync
SAP Business One Native connector
Vendor portal PO delivery and acceptance

Purchase Orders FAQ

What buyers ask.

Can we have different PO formats for different categories?

Yes. PO templates per category (capex vs opex, services vs goods, domestic vs import). Each template has its own GL coding, approver chain and required fields. Sales rep / requester picks the template; the rest fills in automatically.

What if a PO needs amendment after dispatch?

Amendments (line addition, quantity change, price revision) are versioned. Each amendment routes through approval (often a higher tier than the original). The vendor sees the amendment on the portal; the PO history is preserved.

How does multi-currency work for PO budgets?

The PO amount converts to the budget currency at your configured rate, and the budget check happens in that currency, so a budget does not quietly stretch because the dollar moved. The rate used is kept on the PO, and the FX exposure is tracked separately for treasury rather than being buried in the commitment.

Vendor portal acceptance. What does it cover?

Vendor logs in (OTP) to the portal, sees the PO, confirms acceptance or proposes changes. Acceptance captures the PO version, the vendor confirmation timestamp, and triggers production / dispatch on the vendor side.

Related features

Raise your next PO with the budget check on screen.

Connect one entity, free. Configure one cost-centre budget. The next PO checks the budget, verifies the vendor live, routes for approval. The full cycle on your data.