Procurement Software | Purchase Requisitions
Pre-PO requisitions. Budget-checked. RFQ-ready.
Department or project teams raise purchase requisitions with the spec. Budget check at save. Approval routing. Approved requisitions trigger an RFQ (request for quote) to the approved vendor list. Winning quote converts to a PO.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Requisition capture | Requester + item spec + quantity | Drafted requisition |
| Budget + approval | Requisition + matrix | Approved or held requisition |
| RFQ trigger | Approved requisition + vendor list | RFQ sent to vendors |
| Quote comparison | Vendor quotes | Side-by-side comparison view |
| PO conversion | Winning quote | Drafted PO with full traceability |
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Requisition capture
- Input
- Requester + item spec + quantity
- Output
- Drafted requisition
-
Budget + approval
- Input
- Requisition + matrix
- Output
- Approved or held requisition
-
RFQ trigger
- Input
- Approved requisition + vendor list
- Output
- RFQ sent to vendors
-
Quote comparison
- Input
- Vendor quotes
- Output
- Side-by-side comparison view
-
PO conversion
- Input
- Winning quote
- Output
- Drafted PO with full traceability
Compliance + integrations
Requisitions, RFQ, PO. The full audit chain.
The requisition, the RFQ, the quotes and the PO are all linked. Auditor sees the procurement decision chain in one trail.
Regulations we work within
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Internal controls
Spend authority evidenced at the requisition, before commitment rather than after.
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Audit trail
Requisition, approval and conversion to PO retained as one chain.
Connects to
- Vendor portal RFQ + quote submission
- Email Approver + vendor notifications
Purchase Requisitions FAQ
What buyers ask.
Can we skip the requisition step for repeat purchases?
Yes. Repeat-purchase categories (subscription services, contracted commodities) can skip the requisition and go straight to PO from a template. Configurable per category.
What if the budget is not yet approved for a project?
Requisitions can be raised against pending budgets with a flag. They sit in draft until the budget is approved. The CFO sees pending requisitions on the budget dashboard.
Multi-tier approval. How does it work?
Per-category matrix. A capex requisition above the board threshold might need the CFO and the CEO; an opex one might need only the department head. Configurable, and the matrix can use the requester's level as well as the amount, which is what stops a senior hire waiting on three approvals for a laptop.
More in Procurement Software
Related features
Purchase Orders
Multi-line, multi-currency, multi-location POs with budget checks and approver routing.
See Purchase OrdersRFQ & Quotation Comparison
Send RFQ to multiple vendors; side-by-side comparison; PO from winning quote.
See RFQ & Quotation ComparisonBudget Controls
Per cost-centre, per project, per period budgets enforced at PO creation.
See Budget Controls
Raise a requisition. Watch it become a PO.
Connect one entity, free. Raise a requisition; trigger an RFQ; pick the winning quote; convert to PO. The full chain runs on your data.