Expense Management | Corporate Card Reconciliation

Card statement, expenses and books reconciled monthly. Not at FY-end.

Card transactions flow into the expense queue and auto-match against what employees submitted. Anything unmatched after your window chases itself. The card statement reconciles to the books every month, which is the only way it ever reconciles at all.

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What the system does

Capability, input, output.

Capability	Input	Output
Live card feed	Card feed, or scheduled statement upload	Transactions in expense queue
Auto-match	Employee expense + card transaction	Match status per transaction
Follow-up workflow	Unmatched after configurable window	Auto-nudge to employee
Personal-use tagging	Employee tag	Recovery posting to employee receivable
Statement reconciliation	Bank statement + card register	Monthly recon report

Live card feed

Input

Card feed, or scheduled statement upload

Output

Transactions in expense queue
Auto-match

Input

Employee expense + card transaction

Output

Match status per transaction
Follow-up workflow

Input

Unmatched after configurable window

Output

Auto-nudge to employee
Personal-use tagging

Input

Employee tag

Output

Recovery posting to employee receivable
Statement reconciliation

Input

Bank statement + card register

Output

Monthly recon report

Compliance + integrations

Card recon, monthly, not at year-end.

Corporate cards are a frequent source of FY-end audit findings. Daily transaction capture and monthly reconciliation prevent the year-end scramble. Personal-use transactions are recovered with the audit trail.

Regulations we work within

Records retention

The receipt behind every card transaction retained for the statutory period.
Input tax on card spend

Blocked categories flagged, so card spend does not become a claim you were not entitled to.

Connects to

Card feeds Direct feed where your issuer offers one
Statement upload CSV or Excel on a schedule, the universal fallback
Xero Transactions posted to the books
QuickBooks Transactions posted to the books

Corporate Card Reconciliation FAQ

What buyers ask.

What if our card issuer has no feed?

Then the reconciliation runs off a scheduled statement upload instead, and nothing downstream changes. Ask us which card feeds are live today and we will tell you straight rather than list logos. The upload path is the one that always works, which is why it is built as a first-class route and not a degraded one.

How are personal-use transactions handled?

The employee tags the transaction as personal use; the system posts a receivable on the employee account. Recovery happens via payroll deduction or direct settlement. The audit trail captures the tag, the recovery and the resolution.

Card statement variance to the books at month-end?

Variance (typically due to in-flight transactions, unrecorded charges or returns) surfaces on the close checklist. Investigation captures the cause; the adjustment posts with the reason. Most variances clear within the next month.

Related features

Connect one corporate card. See last month's reconciliation.

Free trial, one card. The system pulls last month's transactions, auto-matches against any expenses you upload, surfaces unmatched, runs the reconciliation. All on screen.