Expense Management | Petty Cash Management
Petty cash that reconciles. Branch by branch.
Petty cash float per branch. Daily expenses logged with receipt; running balance tracked. Replenishment requested when threshold hits. Monthly reconciliation closes the loop. Audit trail.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Float per branch | Branch + custodian + amount | Branch petty cash account |
| Expense logging | Receipt + amount + category | Running balance updated |
| Replenishment workflow | Threshold breach | Auto-request to approver |
| Monthly reconciliation | Physical count + system balance | Variance flagged with reason |
-
Float per branch
- Input
- Branch + custodian + amount
- Output
- Branch petty cash account
-
Expense logging
- Input
- Receipt + amount + category
- Output
- Running balance updated
-
Replenishment workflow
- Input
- Threshold breach
- Output
- Auto-request to approver
-
Monthly reconciliation
- Input
- Physical count + system balance
- Output
- Variance flagged with reason
Compliance + integrations
Cash on hand, accounted.
Petty cash is a frequent audit finding when not reconciled monthly. Branch-wise float, daily logging and monthly reconciliation prevent the FY-end surprise.
Regulations we work within
-
Records retention
The receipt behind every cash payment retained for the statutory period.
-
Audit trail
Custodian, disbursement and replenishment recorded, so a shortfall has a name and a date.
Connects to
- AP module Replenishment as AP bill
Petty Cash Management FAQ
What buyers ask.
Is there a cash limit we have to enforce?
Singapore sets no statutory cash limit, so the limit is whatever you decide it should be, and the system enforces yours. Most teams set it far lower than any law would, because the argument for petty cash was never that cash is cheap. It is that a taxi fare is not worth a payment run, and anything above that is worth one.
Branch custodian goes on leave. How is the handover handled?
Custodian handover captured as an event: physical count signed off by both, system balance verified, new custodian assigned. The audit trail captures the handover with both signatures.
Variance at month-end. How is it resolved?
Variance investigation captures the cause (petty theft, count error, missing receipt). Adjustment posts to the appropriate GL with the reason. Repeat material variance triggers a CFO review of the branch.
More in Expense Management
Related features
Connect one branch. Run a month's petty cash.
Free trial, one branch. Issue a float, log a week of expenses, run the replenishment, close the monthly reconciliation. The full cycle in 30 minutes.