Expense Management | Expense Approvals
Approvals route themselves. Travel-week claims don't sit in someone's inbox.
Rules by amount, project, cost-centre, employee level. Slack DM for the manager, email for the controller, mobile push for the CFO who is travelling. Out-of-office auto-escalation, so an approval does not sit for a week because someone is on leave. Approve in one tap, with every decision on the trail.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Rule engine | Amount + project + CC + level | Approver chain per expense |
| Multi-channel routing | Approver preference | Slack / email / mobile push delivery |
| OOO auto-escalation | Approver leave + escalation rule | Routed to delegate |
| Bulk approval | Filtered set + approver action | Batch approve with comment |
| Audit log | Every approval event | Hash-chained approval trail |
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Rule engine
- Input
- Amount + project + CC + level
- Output
- Approver chain per expense
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Multi-channel routing
- Input
- Approver preference
- Output
- Slack / email / mobile push delivery
-
OOO auto-escalation
- Input
- Approver leave + escalation rule
- Output
- Routed to delegate
-
Bulk approval
- Input
- Filtered set + approver action
- Output
- Batch approve with comment
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Audit log
- Input
- Every approval event
- Output
- Hash-chained approval trail
Compliance + integrations
Approval trail your auditor reads like a transcript.
Every approval and rejection captures the user, role, channel, timestamp and reason. The trail matches the matrix you signed off on.
Regulations we work within
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Audit trail
Append-only record of who approved what, and when, across the chain.
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Internal controls
The approval matrix is the control, and it is evidenced rather than asserted.
Connects to
- Slack Approve from a DM
- Microsoft Teams Approve from a card
- Mobile push One-tap approve from the phone
- Email Approve from any inbox
Expense Approvals FAQ
What buyers ask.
Multi-tier approval (manager → controller → CFO). Configurable?
Yes. Multi-tier matrices with conditional logic are supported: above S$500 to the manager, above S$5,000 to the controller, above S$25,000 to the CFO. Configurable per organisation, per project and per category, and worth revisiting once a year, since the thresholds people set at founding rarely survive the company growing.
Our approvers live in Slack. Does that actually work?
Yes, and it is the channel most approvals go out on. The request arrives as a DM with the amount, the category, the receipt and the policy result already on it, so approving is a decision rather than a trip to another system. Anyone who prefers email gets email, and the trail is the same either way.
Travel-week approvals (CFO away for 5 days). Workflow?
OOO auto-escalation routes to the delegate (typically the senior controller). Returning approvers see a summary of decisions taken in their absence. The escalation is captured in the audit trail.
Wire up your approval matrix. Approve last week's expenses on Slack.
Free trial, one entity. Map your matrix in 30 minutes. Connect Slack. Approve last week's expenses without leaving Slack. Watch the trail capture every action.