Expense Management | Mobile Receipt Capture

Phone photo to submitted expense in 30 seconds.

Photograph the receipt. OCR reads merchant, amount, date and GST. Category suggested from the merchant, and where that category is one you cannot claim input tax on, the employee is told at submission rather than finance finding out at the return. What arrives is a complete expense, not a draft.

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What the system does

Capability, input, output.

Capability	Input	Output
Mobile capture	Photo or email forward	OCR-staged expense in queue
Receipt OCR	Receipt, in any of the formats a phone produces	Merchant, amount, date and GST extracted
Category inference	Merchant + history	Suggested category + GL coding
Policy check	Limits + category + project rules	Submit gate or override-with-reason
Multi-currency capture	Foreign receipt + currency	Original currency + FX rate at date

Mobile capture

Input

Photo or email forward

Output

OCR-staged expense in queue
Receipt OCR

Input

Receipt, in any of the formats a phone produces

Output

Merchant, amount, date and GST extracted
Category inference

Input

Merchant + history

Output

Suggested category + GL coding
Policy check

Input

Limits + category + project rules

Output

Submit gate or override-with-reason
Multi-currency capture

Input

Foreign receipt + currency

Output

Original currency + FX rate at date

Compliance + integrations

Capture that respects the policy and the law.

Two things decide whether the GST on a receipt is recoverable: whether the document is actually a tax invoice, and whether the category is blocked. Both are checked at capture, because both are only easy to fix while the employee is still standing in the shop.

Regulations we work within

GST Act

Whether the receipt is a valid tax invoice, checked before it becomes a claim.
Blocked input tax

Category flagged at capture so a blocked line is never claimed.
Audit trail

Capture, edit and submission recorded against the expense.

Connects to

Mobile app (iOS / Android) Native capture
Email gateway Forward-to-capture

Mobile Receipt Capture FAQ

What buyers ask.

Does OCR work on a faded petrol receipt or a crumpled hotel bill?

Yes, with degraded confidence. Clean receipts hit 95 to 98% accuracy on header fields. Crumpled or faded receipts drop to 75 to 85%; the OCR shows confidence per field; the employee corrects what is uncertain before submitting.

What if the merchant is unknown to the system?

New merchants are captured at first encounter. The category is suggested by the OCR's general classification (hotel, restaurant, taxi, etc.); the employee confirms or sets it. The system learns the mapping for future captures.

The receipt is a card slip, not a tax invoice. What happens?

It is flagged at capture, which is the only useful moment for it to be flagged. A card slip proves the payment and not the tax, so the GST on it is not recoverable, and asking the employee for the actual invoice three weeks later almost never works. The expense still goes through; it just goes through without a claim attached.

Related features

Submit your next expense via the app, free.

Free trial, one user. Take a photo of a receipt. Watch the OCR extract, the category suggest, the policy check run, the submission complete. All in 30 seconds.