Expense Management | Mobile Receipt Capture

Phone photo to submitted expense in 30 seconds.

Photograph the receipt. OCR reads merchant, amount, date and any tax charged. Category suggested from the merchant, and where the purchase was taxable in your state and no tax on, the employee is told at submission rather than finance finding out at the return. What arrives is a complete expense, not a draft.

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What the system does

Capability, input, output.

Capability	Input	Output
Mobile capture	Photo or email forward	OCR-staged expense in queue
Receipt OCR	Receipt, in any of the formats a phone produces	Merchant, amount, date and tax charged extracted
Category inference	Merchant + history	Suggested category + GL coding
Policy check	Limits + category + project rules	Submit gate or override-with-reason
Multi-currency capture	Foreign receipt + currency	Original currency + FX rate at date

Mobile capture

Input

Photo or email forward

Output

OCR-staged expense in queue
Receipt OCR

Input

Receipt, in any of the formats a phone produces

Output

Merchant, amount, date and tax charged extracted
Category inference

Input

Merchant + history

Output

Suggested category + GL coding
Policy check

Input

Limits + category + project rules

Output

Submit gate or override-with-reason
Multi-currency capture

Input

Foreign receipt + currency

Output

Original currency + FX rate at date

Compliance + integrations

Capture that respects the policy and the law.

Two things decide the tax treatment of a receipt: whether the vendor charged tax at all, and whether the purchase was taxable where it was used. Both are checked at capture, because both are only easy to fix while the employee is still standing in the shop.

Regulations we work within

Use tax

A taxable purchase with no tax charged is accrued at capture rather than found at year end.
Substantiation

The receipt is held against the line it supports, which is what a deduction rests on.
Audit trail

Capture, edit and submission recorded against the expense.

Connects to

Mobile app (iOS / Android) Native capture
Email gateway Forward-to-capture

Mobile Receipt Capture FAQ

What buyers ask.

Does OCR work on a faded petrol receipt or a crumpled hotel bill?

Yes, with degraded confidence. Clean receipts hit 95 to 98% accuracy on header fields. Crumpled or faded receipts drop to 75 to 85%; the OCR shows confidence per field; the employee corrects what is uncertain before submitting.

What if the merchant is unknown to the system?

New merchants are captured at first encounter. The category is suggested by the OCR's general classification (hotel, restaurant, taxi, etc.); the employee confirms or sets it. The system learns the mapping for future captures.

The receipt shows no tax. What happens?

It is flagged at capture, which is the only useful moment for it to be flagged. A card slip proves the payment and not what was bought, which is what a deduction has to rest on, and asking the employee for the itemised receipt three weeks later almost never works. The expense still goes through; it just goes through without a claim attached.

Related features

Submit your next expense via the app, free.

Free trial, one user. Take a photo of a receipt. Watch the OCR extract, the category suggest, the policy check run, the submission complete. All in 30 seconds.