Nearly 18 hours a week back from finance and procurement.
Procurement and payables moved onto one record, and the daily coordination between the two teams stopped.
18hrs
a week returned to the team, every week, from coordination work that no longer exists.
- Procurement
- Accounts Payable
- Approvals
Finance and procurement worked from separate records. Every order, goods receipt and vendor invoice had to be lined up with the other two by hand before anything could be paid, and someone had to chase whatever was missing.
- Coordinating finance and procurement took hours every day.
- Each order, receipt and invoice needed a person to match it to the others.
- Finance only saw a commitment once the invoice arrived, not when the order was placed.
Procurement and payables now run on one record. The order is drafted and approved once, the receipt and invoice match against it automatically, and finance sees the commitment the moment it is made.
- Procurement Agent drafts the order against the supplier, cost centre and budget line, then routes it for approval.
- Payables Agent matches each invoice line to the order and the goods receipt, and posts the liability.
- Approvals: the budget holder approves the order, and the payments approver releases the run.
- One record from order to receipt to invoice to payment.
Nearly 18 hours a week saved, and no daily coordination between the two teams.
“Coordinating finance and procurement used to eat hours every day. OneFinOps now saves our team nearly 18 hours a week.”
Sashi Pagadala CEO, Praval 
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