Invoice capture, matching, approvals, payments and reconciliation.
Book a Demo
Accounts Payable takes a vendor invoice from arrival to settlement without leaving the system.
| Line | Ordered | Received | Invoiced | Result |
|---|---|---|---|---|
| Carbide inserts × 400 | $32.00 | 400 | $34.40 | +7.5% |
| Tool holders × 60 | $96.00 | 60 | $96.00 | Match |
| Freight | $420.00 | – | $420.00 | Match |
A price, quantity or tax mismatch is raised while there is still time to fix it.
Cost centre 410R. Menon
Over $10,000Controller
Over $50,000CFO
Limits and delegations follow the real matrix, and every decision is recorded.
| Payee | Bank | Amount | Check |
|---|---|---|---|
| Halden Tools | HSBC · 0032 | $18,960.00 | Passed |
| Mosa Freight | Barclays · 4471 | $4,210.00 | Passed |
| Brightline Energy | DBS · 2210 | $9,875.40 | Passed |
| Kestrel Packaging | Citi · 8804 | $2,640.00 | Duplicate? |
| 42 payments | $186,420.55 | ||
Bank details, duplicate checks and compliance status are verified in the payment run.
Accounts payable$431,260
Accrued GRNI$0
Plant spares$96,500
Input tax$3,412.80
Posted at approval, no batchLiability, tax and cash post as the invoice moves, so both views of payables agree.
Pick a capability to see what it does. Each one opens to a page of its own.
Invoices read, coded and validated on arrival, from any channel.
Explore Invoice CaptureVendorHalden Tools99%
Invoice no.HT-8812098%
Total$18,960.0099%
Tax$3,412.8086%
Matched to PO-8812Invoice, order and receipt reconciled automatically, with tolerances you set.
Explore Three-Way MatchingCarbide inserts × 400$32.00
Tool holders × 60$96.00
Freight$420.00
Carbide inserts × 400$34.40
Tool holders × 60$96.00
Freight$420.00
Authority limits and delegation enforced on the invoice itself.
Explore Approval Workflows| Under $10k | $10k–50k | Over $50k | |
|---|---|---|---|
| Requester | |||
| Budget owner | |||
| Controller | |||
| CFO |
ApprovesNot neededConflict
Proposals built from due dates, discounts and available cash.
Explore Payment RunsKestrel Packaging$2,640.00
ReasonSame amount, 3 days apart
Earlier paymentPR-0709
ActionConfirm or drop
Vendor statements matched to your ledger, with the gap explained.
Explore Vendor ReconciliationV-0118Halden ToolsReconciled to their 30 Jun statement| Date | Document | Ours | Theirs | Diff |
|---|---|---|---|---|
| 30 Jun | VI-3098 | $12,400.00 | $12,400.00 | – |
| 28 Jun | VI-3091 | $4,210.00 | $4,210.00 | – |
| 24 Jun | CN-0412 | −$860.00 | – | $860.00 |
Checks that run inside the flow, not as a quarterly review.
Explore Duplicate and Fraud ControlsDuplicate ofVI-3102 · 09:14
Bank changeMosa Freight · unverified
ActionCall back on file number
The liability between the loading bay and the post room, accrued and visible.
Explore Goods Received Not InvoicedGRNITodayUnder 7 days7–30 days30–60 daysOver 60 days
Money paid before the invoice, tracked until it is fully drawn down.
Explore PrepaymentsA percentage held back per contract, released when the defect period runs out.
Explore RetentionVolume rebates earned as you buy, claimed and tracked until the credit lands.
Explore Vendor RebatesInvoices you raise on the vendor behalf, from what was actually received.
Explore Self-BillingPune to Kolar × 12$2,880.00
Kolar to port × 4$1,120.00
Waiting time · 3h$210.00
Tax at 18%$757.80
Total$4,967.80
BasisDelivery notes, 16
Rate cardFA-092
Sent to supplier13 Jul, 06:00
PaymentPR-0721 · 21 Jul
Credits owed back and claims raised, both applied against what you owe.
Explore Vendor Credits and Debit Notes ToFrom Halden Tools · against VI-3091
Rent, power and retainers raised on schedule rather than remembered.
Explore Recurring BillsBring the invoice, the order and the receipt that disagreed. We run the match.