Accounts Payable | Financial Management
Approval Workflows
Authority limits and delegation enforced on the invoice itself.
What it does
Inside Approval Workflows.
Who approved what, under which limit, is a field on the record rather than a search through email.
01
Routing by value, category, cost centre, project and entity
02
Delegation, escalation and time-based reminders
03
Segregation of duties enforced at route construction
04
Full decision trail retained on the invoice record
Where it sits
Part of Accounts Payable.
Invoice Capture Invoices read, coded and validated on arrival, from any channel. Three-Way Matching Invoice, order and receipt reconciled automatically, with tolerances you set. Payment Runs Proposals built from due dates, discounts and available cash. Vendor Reconciliation Vendor statements matched to your ledger, with the gap explained. Duplicate and Fraud Controls Checks that run inside the flow, not as a quarterly review. Goods Received Not Invoiced The liability between the loading bay and the post room, accrued and visible. Prepayments Money paid before the invoice, tracked until it is fully drawn down. Retention A percentage held back per contract, released when the defect period runs out. Vendor Rebates Volume rebates earned as you buy, claimed and tracked until the credit lands. Self-Billing Invoices you raise on the vendor behalf, from what was actually received. Vendor Credits and Debit Notes Credits owed back and claims raised, both applied against what you owe. Recurring Bills Rent, power and retainers raised on schedule rather than remembered. Line-Item TDS TDS section, rate and threshold applied per bill line. PAN verified live with CBDT. GSTR-2B Bill Reconciliation Bills matched against GSTR-2B every night. Vendor non-filers caught the day they should have filed, not at year-end. Payment Scheduling Schedule batches by due date. MSME 43B(h) rule enforced. Take early-pay discounts. Bank rails for direct payment. Bank Reconciliation Bank statements imported daily and auto-matched against payments and receipts. Dynamic Discounting Sliding-scale early-pay discounts by days-to-pay. Vendor opt-in. Cash cost calculated per offer. MSME 43B(h) Compliance Udyam status verified. 45-day rule at scheduling. Disallowance impact surfaced before override. RCM Bills (Reverse Charge) Reverse-charge bills tagged at capture; self-invoice generated; GSTR-3B populated correctly. Expense Claim to AP Bridge Approved employee expense claims post as bills with the right vendor, GL and TDS classification.
Run Approval Workflows against your books.
A working session on your structure and a month of your documents.