Sashi Pagadala
CEO · Praval
Coordinating finance and procurement used to eat hours every day. OneFinOps now saves our team nearly 18 hours a week.
Procurement
Procurement software. From PO to bill, matched at the line.
Purchase orders, requisitions, GRNs and 3-way match on one shared record. Budgets enforced at PO save. Vendor GSTIN, MSME and dispute history verified live.
Trusted by finance teams
Purchase Orders
POs against active budgets, every time.
Multi-line, multi-currency, multi-location POs. Budget checked at save against cost-centre, project and period. Vendor GSTIN, MSME and dispute history checked live. Approver chain routes per matrix. Templates pre-fill for repeat purchases.
Purchase Requisitions
Requisitions, budget-checked at save.
Department or project teams raise purchase requisitions with the spec. Budget check at save. Approval routing. Approved requisitions trigger an RFQ (request for quote) to the approved vendor list. Winning quote converts to a PO.
Goods Receipt Notes (GRN)
GRN on a phone, in 10 seconds per line.
Mobile-first goods receipt against the open PO. Partial receipts, quality holds and rejection workflows. Photo evidence captured at receipt. PWA works offline and syncs on reconnect. The warehouse team picks it up in under a day.
3-Way Matching
97% of bills match without a human.
Every B2B bill matched to its PO and GRN at the line level. Configurable tolerance per line. Exact matches release for payment without intervention. Variances surface as a triage queue with the three documents side by side.
Budget Controls
Budgets enforced at PO save. Not at year-end review.
Cost-centre, project and period budgets enforced at the PO creation step. Hard blocks for exceeded budgets with a CFO override path. Soft warnings route to higher approval. Live budget-vs-actual visible on the requester's screen.
Vendor Compliance at PO
Vendor compliance verified at PO save. Not at year-end.
GSTIN status (CBIC), PAN status (CBDT), MSME flag (Udyam) and dispute history checked live at vendor onboarding and again at every PO save. A cancelled GSTIN blocks the PO. An MSME flag triggers the 45-day payment scheduling rule downstream.
PO Templates
Templates that pre-fill the PO.
Reusable templates per spend category (capex, opex, services, goods, imports). Each template carries the GL coding, cost-centre, approval matrix and required fields. Requesters pick the template; the rest fills automatically.
RFQ & Quotation Comparison
Quotes side by side. PO from the winner.
Send a Request for Quote to multiple vendors via email or WhatsApp. Vendors submit quotes via the portal. Side-by-side comparison surfaces price, delivery and terms. The winning quote converts to a PO with full traceability.
Contract Purchasing
Rate cards, blanket POs, release schedules.
Negotiated rate cards per vendor and commodity. Blanket POs with release schedules over the contract period. Consumption tracked against the master quantity. Auto-renewals flagged before they hit. Each release validates the contract terms.
Procurement Analytics
The procurement dashboard you actually use.
Spend by category, vendor and entity. Vendor concentration across the top 10, top 50 and long tail. On-contract spend percentage vs spot purchase. Savings vs budget, vs market, vs prior year. Drill from any KPI to the underlying POs and bills.
At scale
Procurement, by the numbers.
97%
3-way auto-match rate at the line
10 sec
GRN per line, on a phone
100%
POs against an active budget envelope
Live
vendor GSTIN, MSME and dispute status at PO save
Customer stories
Finance teams managing procurement on OneFinOps.
POs that match GRNs, vendor KYC and GSTIN validated up front, and spend that stays inside the budget that approved it.
Ruchita
CFO · Absolute Labs
After moving to OneFinOps, our approval turnaround dropped 63% and finance operations got far easier to manage.
Rakesh Vaddadi
Co-founder & CEO · Beacon.li
OneFinOps centralized our accounting, GST and approvals into one workflow. We now process vendor invoices 2.4x faster.
Buyer FAQ
What teams ask before they switch.
Does the GRN need a separate app install?
No. The mobile GRN runs in any browser. A PWA (progressive web app) is available for offline use; receipts sync on reconnect. Photo evidence captures from the phone camera. Most warehouse teams pick it up in under a day.
What happens when a 3-way match has a variance?
Configurable tolerance per line (rupee amount, quantity, percentage). Above tolerance, the bill is held with PO + GRN + Invoice line side by side for triage. Below tolerance, the bill auto-releases. The triage queue surfaces oldest variances first.
Can we enforce hard budgets vs soft warnings?
Both. Hard blocks at PO save with a CFO override path. Soft warnings route to a higher approval. Per cost-centre, per project, per period. Budget-vs-actual visible on the requester’s screen at PO time.
Can we do contract-based purchasing (rate cards, blanket POs)?
Yes. Rate cards per vendor and commodity. Blanket POs with release schedules. Consumption tracked against the master quantity. Auto-renewals flagged before they hit. Contract terms validated at every release.
How does vendor compliance work at the PO step?
Does it integrate with Tally Prime, Zoho Books or SAP Business One?
Yes, bidirectionally. POs and GRNs can post here and sync to the ERP, or post in the ERP and sync here. The vendor master and item master are shared. The 3-way matched bill posts back to the books in either system.
How does our CA or internal audit see the procurement audit trail?
Hash-chained event log per PO from creation to invoice match to payment release. Export per FY in a format Big-4 audit firms accept. The auditor portal provides read-only access without provisioning a regular user account.
Bring your last quarter of POs. See the 3-way match.
Connect one entity, free. Upload last quarter’s POs, GRNs and bills. The 3-way match runs on your real data; the auto-match rate, the variance queue and the budget burn show up before any sales call.
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