Procurement Software | Goods Receipt Notes (GRN)

GRN on a phone. 10 seconds per line. Photo evidence at receipt.

Mobile-first goods receipt against the open PO. Partial receipts, quality holds, rejection workflows. Photo evidence captured at receipt. PWA works offline; syncs on reconnect. The warehouse team picks it up in under a day.

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How it works

From dock to GRN-posted, on a phone.

Step 01

PO scanned at the dock

Warehouse team scans the PO QR or types the PO number. The open lines surface with quantity remaining and item descriptions.

Step 02

Quantity received per line

Type the received quantity per line. Partial receipts supported (5 of 10 today, 5 tomorrow). The PO line tracks remaining.

Step 03

Photo evidence captured

Photo of the goods, the delivery note, the damaged item (if any) attached at the line. Phone camera does the work.

Step 04

Quality hold or rejection

Items failing QC marked as held or rejected. Rejection routes to the vendor for replacement; held items stay separate from accepted stock.

Step 05

GRN posted, books updated

On submit, the GRN posts to the books. Inventory increments for accepted lines. The 3-way match register picks up the GRN for the matching engine.

What the system does

Capability, input, output.

Capability	Input	Output
PO retrieval	PO QR or PO number	Open lines with quantity remaining
Quantity capture	Per-line received quantity	PO line update + GRN draft
Photo evidence	Phone camera	Photo attached to GRN line
Quality hold	QC fail flag at line	Held quantity separate from accepted
Rejection workflow	Rejected quantity + reason	Vendor replacement task + GRN posting
Offline mode	Disconnected GRN entry	Sync on reconnect with timestamp

PO retrieval

Input

PO QR or PO number

Output

Open lines with quantity remaining
Quantity capture

Input

Per-line received quantity

Output

PO line update + GRN draft
Photo evidence

Input

Phone camera

Output

Photo attached to GRN line
Quality hold

Input

QC fail flag at line

Output

Held quantity separate from accepted
Rejection workflow

Input

Rejected quantity + reason

Output

Vendor replacement task + GRN posting
Offline mode

Input

Disconnected GRN entry

Output

Sync on reconnect with timestamp

Compliance + integrations

GRN as the link in the 3-way chain.

The GRN is the receipt evidence. It links the PO and the bill. Photo evidence makes disputes resolvable. The audit trail captures every receipt.

Regulations we work within

Rule 11(g), Companies Act

GRN audit trail preserved.
Section 16, CGST Act

Goods received condition for ITC eligibility.

Connects to

Mobile PWA Browser-based, no app install
Tally Prime GRN sync to Tally
WhatsApp Business Vendor rejection notification

Goods Receipt Notes (GRN) FAQ

What buyers ask.

Does the GRN need a separate app install?

No. The mobile GRN runs in any browser. A PWA (progressive web app) is available for offline use; receipts sync on reconnect. Photo evidence captures from the phone camera. Most warehouse teams pick it up in under a day.

Partial receipts. How is the PO line tracked?

Each PO line tracks ordered, received and remaining. Multiple GRNs against the same PO line accumulate. The 3-way match looks at the cumulative received quantity.

Damaged goods. Hold vs reject?

Held items stay in your physical custody but separate from accepted stock (a "damaged" location). Rejected items get returned to the vendor. The decision is captured at GRN with photos and reason. Vendor performance score reflects.

Multi-warehouse receipts?

Yes. PO can be split across delivery locations. GRN captures the location at receipt. Inventory increments at the receiving location, not at a global pool.

Related features

Receive your next PO on a phone.

Connect one entity, free. Open the warehouse user, scan a PO QR, capture quantity and photo. The GRN posts; the 3-way match register picks it up.