Procurement Software | Purchase Orders

POs against active budgets. Vendor compliance verified at save.

Multi-line, multi-currency, multi-location POs. Budget checked at save (cost-centre, project, period). Vendor GSTIN, MSME and dispute history checked live. Approver chain routes per matrix. Templates pre-fill for repeat purchases.

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How it works

From requisition to dispatched PO.

Step 01

PO drafted

Multi-line PO with item codes, quantities, prices and delivery dates. Multi-currency for foreign-vendor POs. Multi-location for multi-warehouse delivery.

Step 02

Budget check at save

Cost-centre, project and period budgets checked at PO save. Hard blocks at save with override path. Soft warnings route to higher approval.

Step 03

Vendor compliance live

GSTIN status (CBIC), MSME flag (Udyam), PAN status (CBDT), dispute history checked live before PO is dispatched. A cancelled GSTIN blocks the PO.

Step 04

Approver chain

PO routes per the approval matrix (amount, cost-centre, vendor tier). Approval captured with reason and audit trail. Slack, email or WhatsApp delivery per approver preference.

Step 05

PO dispatched to vendor

Approved PO emails or WhatsApps to the vendor. Vendor portal shows the PO with promised dates. Vendor confirms acceptance.

What the system does

Capability, input, output.

Capability	Input	Output
Multi-line PO	Items + quantities + prices + dates	Validated PO ready for approval
Multi-currency	Foreign-currency line items + RBI rate	INR equivalent + FX hedge tracking
Budget check	PO amount + cost-centre / project / period	Allow / block / override path
Vendor compliance	Vendor GSTIN, PAN, Udyam	Live status check at PO save
Approval routing	PO + approval matrix	Approver chain with channel preference
PO dispatch	Approved PO + vendor contact	Email / WhatsApp delivery + portal entry

Multi-line PO

Input

Items + quantities + prices + dates

Output

Validated PO ready for approval
Multi-currency

Input

Foreign-currency line items + RBI rate

Output

INR equivalent + FX hedge tracking
Budget check

Input

PO amount + cost-centre / project / period

Output

Allow / block / override path
Vendor compliance

Input

Vendor GSTIN, PAN, Udyam

Output

Live status check at PO save
Approval routing

Input

PO + approval matrix

Output

Approver chain with channel preference
PO dispatch

Input

Approved PO + vendor contact

Output

Email / WhatsApp delivery + portal entry

Compliance + integrations

POs that respect budget, compliance and audit.

Budget enforcement is internal control. Vendor compliance check is a Section 16 ITC-eligibility prerequisite. The audit trail captures every PO from creation to dispatch.

Regulations we work within

Section 134(5), Companies Act

Internal financial controls supported with PO budget evidence.
Section 16, CGST Act

Vendor GSTIN active status checked at PO for ITC eligibility.
Rule 11(g), Companies Act

PO lifecycle audit trail preserved.

Connects to

CBIC Live GSTIN status
Tally Prime PO sync (bidirectional)
SAP Business One Native connector
WhatsApp Business PO delivery to vendor

Purchase Orders FAQ

What buyers ask.

Can we have different PO formats for different categories?

Yes. PO templates per category (capex vs opex, services vs goods, domestic vs import). Each template has its own GL coding, approver chain and required fields. Sales rep / requester picks the template; the rest fills in automatically.

What if a PO needs amendment after dispatch?

Amendments (line addition, quantity change, price revision) are versioned. Each amendment routes through approval (often a higher tier than the original). The vendor sees the amendment on the portal; the PO history is preserved.

How does multi-currency work for PO budgets?

PO amount is converted to the budget currency (typically INR) using the RBI reference rate or the configured treasury rate. Budget check is in the budget currency. FX exposure is tracked separately for treasury.

Vendor portal acceptance. What does it cover?

Vendor logs in (OTP) to the portal, sees the PO, confirms acceptance or proposes changes. Acceptance captures the PO version, the vendor confirmation timestamp, and triggers production / dispatch on the vendor side.

Related features

Raise your next PO with the budget check on screen.

Connect one entity, free. Configure one cost-centre budget. The next PO checks the budget, verifies the vendor live, routes for approval. The full cycle on your data.