Procurement Software | Purchase Orders
POs against active budgets. Vendor compliance verified at save.
Multi-line, multi-currency, multi-location POs. Budget checked at save (cost-centre, project, period). Vendor GSTIN, MSME and dispute history checked live. Approver chain routes per matrix. Templates pre-fill for repeat purchases.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Multi-line PO | Items + quantities + prices + dates | Validated PO ready for approval |
| Multi-currency | Foreign-currency line items + RBI rate | INR equivalent + FX hedge tracking |
| Budget check | PO amount + cost-centre / project / period | Allow / block / override path |
| Vendor compliance | Vendor GSTIN, PAN, Udyam | Live status check at PO save |
| Approval routing | PO + approval matrix | Approver chain with channel preference |
| PO dispatch | Approved PO + vendor contact | Email / WhatsApp delivery + portal entry |
-
Multi-line PO
- Input
- Items + quantities + prices + dates
- Output
- Validated PO ready for approval
-
Multi-currency
- Input
- Foreign-currency line items + RBI rate
- Output
- INR equivalent + FX hedge tracking
-
Budget check
- Input
- PO amount + cost-centre / project / period
- Output
- Allow / block / override path
-
Vendor compliance
- Input
- Vendor GSTIN, PAN, Udyam
- Output
- Live status check at PO save
-
Approval routing
- Input
- PO + approval matrix
- Output
- Approver chain with channel preference
-
PO dispatch
- Input
- Approved PO + vendor contact
- Output
- Email / WhatsApp delivery + portal entry
Compliance + integrations
POs that respect budget, compliance and audit.
Budget enforcement is internal control. Vendor compliance check is a Section 16 ITC-eligibility prerequisite. The audit trail captures every PO from creation to dispatch.
Regulations we work within
-
Section 134(5), Companies Act
Internal financial controls supported with PO budget evidence.
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Section 16, CGST Act
Vendor GSTIN active status checked at PO for ITC eligibility.
-
Rule 11(g), Companies Act
PO lifecycle audit trail preserved.
Connects to
- CBIC Live GSTIN status
- Tally Prime PO sync (bidirectional)
- SAP Business One Native connector
- WhatsApp Business PO delivery to vendor
Purchase Orders FAQ
What buyers ask.
Can we have different PO formats for different categories?
Yes. PO templates per category (capex vs opex, services vs goods, domestic vs import). Each template has its own GL coding, approver chain and required fields. Sales rep / requester picks the template; the rest fills in automatically.
What if a PO needs amendment after dispatch?
Amendments (line addition, quantity change, price revision) are versioned. Each amendment routes through approval (often a higher tier than the original). The vendor sees the amendment on the portal; the PO history is preserved.
How does multi-currency work for PO budgets?
PO amount is converted to the budget currency (typically INR) using the RBI reference rate or the configured treasury rate. Budget check is in the budget currency. FX exposure is tracked separately for treasury.
Vendor portal acceptance. What does it cover?
Vendor logs in (OTP) to the portal, sees the PO, confirms acceptance or proposes changes. Acceptance captures the PO version, the vendor confirmation timestamp, and triggers production / dispatch on the vendor side.
More in Procurement Software
Related features
Purchase Requisitions
Pre-PO requisitions with budget check, RFQ trigger, approval routing.
See Purchase RequisitionsGoods Receipt Notes (GRN)
Mobile-first GRN against the PO. Partial receipts, quality holds, rejection workflows.
See Goods Receipt Notes (GRN)Vendor Compliance at PO
GSTIN, PAN, MSME and dispute history checks at vendor onboarding and PO step.
See Vendor Compliance at PO
Raise your next PO with the budget check on screen.
Connect one entity, free. Configure one cost-centre budget. The next PO checks the budget, verifies the vendor live, routes for approval. The full cycle on your data.