Step 01
Requisition raised
Department or project team raises a requisition with item spec, quantity, target date and reason. Cost-centre and project tagged.
Procurement Software | Purchase Requisitions
Pre-PO requisitions. Budget-checked. RFQ-ready.
Department or project teams raise purchase requisitions with the spec. Budget check at save. Approval routing. Approved requisitions trigger an RFQ (request for quote) to the approved vendor list. Winning quote converts to a PO.
How it works
From need to approved PO.
Step 02
Budget + approval
Budget checked at save. Approval routes per matrix (amount, cost-centre, capex vs opex). Approved requisitions move to sourcing.
Step 03
RFQ triggered
Approved requisition triggers an RFQ to the approved vendor list (configurable per category). Vendors submit quotes via the portal. Side-by-side comparison surfaces.
Step 04
PO from winning quote
Winning quote converts to a PO with one click. The requisition, the RFQ, the quotes and the PO are all linked in the audit trail.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Requisition capture | Requester + item spec + quantity | Drafted requisition |
| Budget + approval | Requisition + matrix | Approved or held requisition |
| RFQ trigger | Approved requisition + vendor list | RFQ sent to vendors |
| Quote comparison | Vendor quotes | Side-by-side comparison view |
| PO conversion | Winning quote | Drafted PO with full traceability |
-
Requisition capture
- Input
- Requester + item spec + quantity
- Output
- Drafted requisition
-
Budget + approval
- Input
- Requisition + matrix
- Output
- Approved or held requisition
-
RFQ trigger
- Input
- Approved requisition + vendor list
- Output
- RFQ sent to vendors
-
Quote comparison
- Input
- Vendor quotes
- Output
- Side-by-side comparison view
-
PO conversion
- Input
- Winning quote
- Output
- Drafted PO with full traceability
Compliance + integrations
Requisitions, RFQ, PO. The full audit chain.
The requisition, the RFQ, the quotes and the PO are all linked. Auditor sees the procurement decision chain in one trail.
Regulations we work within
-
Rule 11(g), Companies Act
Procurement decision chain preserved.
-
Section 134(5), Companies Act
Internal financial controls evidence.
Connects to
- Vendor portal RFQ + quote submission
- Email + WhatsApp Approver + vendor notifications
Purchase Requisitions FAQ
What buyers ask.
Can we skip the requisition step for repeat purchases?
Yes. Repeat-purchase categories (subscription services, contracted commodities) can skip the requisition and go straight to PO from a template. Configurable per category.
What if the budget is not yet approved for a project?
Requisitions can be raised against pending budgets with a flag. They sit in draft until the budget is approved. The CFO sees pending requisitions on the budget dashboard.
Multi-tier approval. How does it work?
Per-category matrix. Capex requisitions above ₹5L might need CFO + CEO. Opex requisitions might need only the department head. Configurable; the matrix can use AND / OR logic.
More in Procurement Software
Related features
Purchase Orders
Multi-line, multi-currency, multi-location POs with budget checks and approver routing.
See Purchase OrdersRFQ & Quotation Comparison
Send RFQ to multiple vendors; side-by-side comparison; PO from winning quote.
See RFQ & Quotation ComparisonBudget Controls
Per cost-centre, per project, per period budgets enforced at PO creation.
See Budget Controls
Raise a requisition. Watch it become a PO.
Connect one entity, free. Raise a requisition; trigger an RFQ; pick the winning quote; convert to PO. The full chain runs on your data.