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Procurement Software | Contract Purchasing

Rate cards, blanket POs, release schedules. Contract terms validated at every release.

Negotiated rate cards per vendor and commodity. Blanket POs with release schedules over the contract period. Consumption tracked against the master quantity. Auto-renewals flagged before they hit. Each release validates the contract terms.

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Contract Purchasing

How it works

From contract to release.

Step 01

Contract or rate card configured

Vendor + commodity + negotiated rate + validity captured. Volume tiers, escalation clauses, payment terms all on the contract.

Step 02

Blanket PO raised

Blanket PO against the contract for the full annual or contract quantity. Approval at the master level; subsequent releases skip approval.

Step 03

Releases against the master

Department or warehouse raises a release for the quantity needed. Release validates against the rate card and the master quantity. Consumption updates.

Step 04

Auto-renewal alerts

Contracts approaching expiry or auto-renewal trigger alerts 30, 60, 90 days before. Procurement reviews; renewal or re-RFQ decision captured.

What the system does

Capability, input, output.

  • Rate card

    Input
    Vendor + commodity + rate + validity
    Output
    Active rate card

  • Blanket PO

    Input
    Contract + annual quantity
    Output
    Master PO with release framework

  • Release tracking

    Input
    Per-release quantity + price
    Output
    Consumption against master

  • Term validation

    Input
    Release + contract terms
    Output
    Validated or held release

  • Renewal alerts

    Input
    Contract expiry / auto-renewal date
    Output
    Alert at 30 / 60 / 90 days

  • Volume tier handling

    Input
    Cumulative volume + tier breakpoints
    Output
    Tier-adjusted price for next release

Compliance + integrations

Contract terms enforced at release.

Contract management isn't just storage. Terms are checked at release. Auto-renewals don't sneak through. Volume commitments are tracked. The audit trail captures the chain.

Regulations we work within

  • Indian Contract Act 1872

    Contract terms preserved as the system of record.

  • Rule 11(g), Companies Act

    Contract change audit trail.

Connects to

  • Document management Contract storage with versioning

Contract Purchasing FAQ

What buyers ask.

Auto-renewal at a 12% hike. How is that prevented?

Auto-renewal clauses in contracts are tagged at contract entry. Alerts fire 30, 60 and 90 days before the renewal trigger. Procurement reviews; the renewal decision (accept, renegotiate, terminate) is captured before the auto-renewal hits.

Volume tier pricing. How does it work?

Tiered rate cards (e.g., ₹100 / unit for first 1000, ₹95 / unit for next 4000, ₹90 / unit thereafter). Cumulative volume tracked per FY or per contract period. Each release picks the right tier rate automatically.

Multi-vendor commodity (we buy from 3 suppliers for the same item)?

Yes. Each vendor has its own rate card. Releases pick the vendor based on procurement preference (rotation, performance, quotation). Aggregate consumption tracked at the commodity level for visibility.

How is contract performance reviewed?

Quarterly or annually. The contract dashboard shows volume committed vs consumed, price escalation vs market, supplier performance under the contract. Findings feed the next negotiation.

More in Procurement Software

Related features

Configure your top 5 supply contracts, free.

Bring 5 contracts (annual rate cards, blanket POs). Configure the terms; the next release validates against them. The renewal alerts surface before the auto-renewal hits.

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