Skip to content

Document Management | DPDP Act Compliance

DPDP Act 2023 compliance, built into how documents and data live.

Personal-data inventory across vendors, customers, employees and contracts. Consent capture and renewal. Retention policies enforced. Data-principal request flows (access, correction, erasure) handled end-to-end. The compliance officer sees DPDP posture on a single dashboard.

Start free trialBook a demo
DPDP Act Compliance screenshot

How DPDP gets handled today

DPDP isn't a checklist. It is a process.

The DPDP Act 2023 came into force, and the immediate response was a 'DPDP policy' page on the website. The harder work sat untouched:

  • Personal data spread across HRMS, AP master, AR master, contracts archive and email. No single inventory.
  • Consent captured at signup but never refreshed when the purpose changed.
  • Retention policies in a Word document, not enforced in the system.
  • A data principal asks for access or erasure; the team scrambles across systems trying to find what to act on.

When the Data Protection Board comes knocking, the policy page doesn't matter. The process does.

How it works

From data inventory to data-principal-request execution.

Step 01

Personal-data inventory built

Every field tagged as personal data (PII, SPDI) at the schema level. Vendor PAN, employee Aadhaar, customer mobile and email all inventoried. The inventory updates as new fields are added.

Step 02

Consent captured per purpose

Consent at signup. Consent renewal when the purpose changes. The platform tracks the consent state at every touch (form fill, document share, marketing email).

Step 03

Retention policy enforced

Each data category has a retention policy (vendor KYC: relationship + 8 years for Section 128; employee data: relationship + 7 years per IT Act). The platform deletes or anonymises automatically at the end of retention.

Step 04

Data-principal requests handled

Access, correction, erasure and consent withdrawal requests flow through a single workflow. The DPO reviews and authorises; the action executes across every system; the data principal gets a written response.

What the system does

Capability, input, output.

  • PII / SPDI inventory

    Input
    Schema field tagging
    Output
    Live inventory of personal data

  • Consent capture

    Input
    User action + purpose
    Output
    Time-stamped consent record

  • Retention enforcement

    Input
    Category + relationship state
    Output
    Automatic deletion / anonymisation at end

  • DPR workflow

    Input
    Data principal request
    Output
    Tracked workflow with DPO sign-off

  • Cross-border transfer log

    Input
    Data movement to allowed jurisdictions
    Output
    Per-transfer audit log

  • DPB-ready disclosure

    Input
    Inventory + activity log
    Output
    Reportable DPDP posture

Compliance + integrations

DPDP done as the law actually requires.

The DPDP Act 2023 obligations are operational, not policy-document obligations. Inventory, consent, retention and data-principal request execution all need to work in the systems where the data sits. The platform does that work.

Regulations we work within

  • DPDP Act 2023

    Personal-data fiduciary obligations across inventory, consent, retention, DPR.

  • Section 4, DPDP Act

    Consent or legitimate-use legal basis for every processing.

  • Section 8, DPDP Act

    Retention only as long as necessary for the purpose.

  • Section 12, DPDP Act

    Data principal rights (access, correction, erasure, grievance).

  • Section 16, DPDP Act

    Cross-border transfer to allowed jurisdictions.

Connects to

  • Identity providers Consent capture at signup
  • HRMS / AP / AR systems Inventory across the data fabric

DPDP Act Compliance FAQ

What buyers ask.

How is the personal-data inventory built across HRMS, AP, AR and contracts?

Each system's schema is tagged for PII and SPDI fields. The platform reads the tagging across systems and produces a unified inventory. Updates to schemas (new fields) require new tagging, which the privacy officer reviews. The inventory surfaces what data exists where, not what data should exist where.

A data principal asks for erasure. What happens?

The DPR workflow opens. The DPO reviews against legal-retention obligations (e.g., Section 128 for accounting records may override erasure for some periods). Where erasure is permissible, the action executes across every system that holds the data. Where it is not, the data principal gets a written explanation citing the legal basis. The full workflow is logged.

How is cross-border data transfer handled?

The DPDP Act allows transfer to jurisdictions notified by the central government as permissible. The platform maintains the allowed list and blocks transfers to non-allowed jurisdictions unless the transfer has explicit consent or another legal basis. Every transfer is logged with the destination and the legal basis.

What about historical data captured before DPDP came into force?

Historical personal data is brought under the DPDP framework with consent collected retroactively where required, retention policies applied prospectively, and DPR rights honoured for the historical data. The transition workflow sits in the platform.

More in Document Management

Related features

See your personal-data inventory across systems.

Free trial. Connect HRMS and AP/AR. The inventory builds in minutes. Run a test DPR end-to-end and see how the workflow executes across the systems.

Start free trialBook a demo