Expense Management | Corporate Card Reconciliation
Card statement, expenses and books reconciled monthly. Not at FY-end.
Direct API feeds from HDFC, ICICI, Axis, SBI Card and AmEx India. Card transactions auto-match against employee-submitted expenses. Mismatches surface for follow-up. The card statement reconciles to the books every month, not at FY-end.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Live card feed | Bank API (HDFC / ICICI / Axis / SBI / AmEx) | Transactions in expense queue |
| Auto-match | Employee expense + card transaction | Match status per transaction |
| Follow-up workflow | Unmatched after configurable window | Auto-nudge to employee |
| Personal-use tagging | Employee tag | Recovery posting to employee receivable |
| Statement reconciliation | Bank statement + card register | Monthly recon report |
-
Live card feed
- Input
- Bank API (HDFC / ICICI / Axis / SBI / AmEx)
- Output
- Transactions in expense queue
-
Auto-match
- Input
- Employee expense + card transaction
- Output
- Match status per transaction
-
Follow-up workflow
- Input
- Unmatched after configurable window
- Output
- Auto-nudge to employee
-
Personal-use tagging
- Input
- Employee tag
- Output
- Recovery posting to employee receivable
-
Statement reconciliation
- Input
- Bank statement + card register
- Output
- Monthly recon report
Compliance + integrations
Card recon, monthly, not at year-end.
Corporate cards are a frequent source of FY-end audit findings. Daily transaction capture and monthly reconciliation prevent the year-end scramble. Personal-use transactions are recovered with the audit trail.
Regulations we work within
-
Section 17(2), Income Tax Act
Personal use of corporate card flagged as perquisite where applicable.
-
RBI corporate card guidelines
Monthly statement reconciliation aligned with RBI norms.
Connects to
- HDFC Corporate Cards Live API feed
- ICICI Corporate Cards Live API feed
- Axis Corporate Cards Live API feed
- SBI Card Live API feed
- AmEx India Live API feed
Corporate Card Reconciliation FAQ
What buyers ask.
What if the bank doesn't have an API integration?
Standardised statement upload (CSV / Excel) is supported as a universal fallback. The matching and reconciliation runs the same way; only the data ingest is manual. New bank APIs add quarterly as they become available.
How are personal-use transactions handled?
The employee tags the transaction as personal use; the system posts a receivable on the employee account. Recovery happens via payroll deduction or direct settlement. The audit trail captures the tag, the recovery and the resolution.
Card statement variance to the books at month-end?
Variance (typically due to in-flight transactions, unrecorded charges or returns) surfaces on the close checklist. Investigation captures the cause; the adjustment posts with the reason. Most variances clear within the next month.
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Connect one corporate card. See last month's reconciliation.
Free trial, one card. The system pulls last month's transactions, auto-matches against any expenses you upload, surfaces unmatched, runs the reconciliation. All on screen.