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Expense Management | Corporate Card Reconciliation

Card statement, expenses and books reconciled monthly. Not at FY-end.

Direct API feeds from HDFC, ICICI, Axis, SBI Card and AmEx India. Card transactions auto-match against employee-submitted expenses. Mismatches surface for follow-up. The card statement reconciles to the books every month, not at FY-end.

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Corporate Card Reconciliation

How it works

From card swipe to reconciled book.

Step 01

Card transactions pulled live

API feed from the bank pulls every transaction within hours of the swipe. Merchant, amount, date and MCC code captured.

Step 02

Auto-match against expense

When the employee submits an expense for the same merchant, amount and date window, the card transaction auto-matches. Match status surfaces per transaction.

Step 03

Unmatched followed up

Card transactions without a matching expense after a configurable window (typically 7 days) trigger an employee follow-up. Personal-use transactions can be tagged for recovery.

Step 04

Statement reconciled monthly

The full card statement reconciles to the books at month-end. Outstanding card liability matches the bank statement. Any variance flagged for investigation before close.

What the system does

Capability, input, output.

  • Live card feed

    Input
    Bank API (HDFC / ICICI / Axis / SBI / AmEx)
    Output
    Transactions in expense queue

  • Auto-match

    Input
    Employee expense + card transaction
    Output
    Match status per transaction

  • Follow-up workflow

    Input
    Unmatched after configurable window
    Output
    Auto-nudge to employee

  • Personal-use tagging

    Input
    Employee tag
    Output
    Recovery posting to employee receivable

  • Statement reconciliation

    Input
    Bank statement + card register
    Output
    Monthly recon report

Compliance + integrations

Card recon, monthly, not at year-end.

Corporate cards are a frequent source of FY-end audit findings. Daily transaction capture and monthly reconciliation prevent the year-end scramble. Personal-use transactions are recovered with the audit trail.

Regulations we work within

  • Section 17(2), Income Tax Act

    Personal use of corporate card flagged as perquisite where applicable.

  • RBI corporate card guidelines

    Monthly statement reconciliation aligned with RBI norms.

Connects to

  • HDFC Corporate Cards Live API feed
  • ICICI Corporate Cards Live API feed
  • Axis Corporate Cards Live API feed
  • SBI Card Live API feed
  • AmEx India Live API feed

Corporate Card Reconciliation FAQ

What buyers ask.

What if the bank doesn't have an API integration?

Standardised statement upload (CSV / Excel) is supported as a universal fallback. The matching and reconciliation runs the same way; only the data ingest is manual. New bank APIs add quarterly as they become available.

How are personal-use transactions handled?

The employee tags the transaction as personal use; the system posts a receivable on the employee account. Recovery happens via payroll deduction or direct settlement. The audit trail captures the tag, the recovery and the resolution.

Card statement variance to the books at month-end?

Variance (typically due to in-flight transactions, unrecorded charges or returns) surfaces on the close checklist. Investigation captures the cause; the adjustment posts with the reason. Most variances clear within the next month.

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Connect one corporate card. See last month's reconciliation.

Free trial, one card. The system pulls last month's transactions, auto-matches against any expenses you upload, surfaces unmatched, runs the reconciliation. All on screen.

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