Expense Management | Mobile Receipt Capture

Phone photo to submitted expense in 30 seconds.

Photograph the receipt. OCR reads merchant, amount, date and GST. The GSTIN on the invoice is captured automatically. Category suggested from the merchant. Policy check runs before submission. The employee submits a complete expense, not a draft.

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How it works

Receipt to submitted, on the phone.

Step 01

Photo or forward

Mobile photo via the app, or email forward to a dedicated capture address. Both routes resolve to the same expense queue.

Step 02

OCR extracts the details

Merchant, amount, date, currency, GST amount, GSTIN, IGST/CGST/SGST split. Indian receipt formats (hotel folio, taxi receipt, restaurant bill, software invoice) handled.

Step 03

Category suggested

Category inferred from the merchant against your organisation's historical mappings. Employee confirms or overrides.

Step 04

Policy check before submission

Per-category limits, per-trip-purpose limits, GSTIN validity, mandatory project tagging all checked before the employee can submit. Over-limit needs justification.

What the system does

Capability, input, output.

Capability	Input	Output
Mobile capture	Photo or email forward	OCR-staged expense in queue
Receipt OCR	Indian receipt layouts	Merchant, amount, GST, GSTIN extracted
Category inference	Merchant + history	Suggested category + GL coding
Policy check	Limits + GSTIN + project rules	Submit gate or override-with-reason
Multi-currency capture	Foreign receipt + currency	Original currency + FX rate at date

Mobile capture

Input

Photo or email forward

Output

OCR-staged expense in queue
Receipt OCR

Input

Indian receipt layouts

Output

Merchant, amount, GST, GSTIN extracted
Category inference

Input

Merchant + history

Output

Suggested category + GL coding
Policy check

Input

Limits + GSTIN + project rules

Output

Submit gate or override-with-reason
Multi-currency capture

Input

Foreign receipt + currency

Output

Original currency + FX rate at date

Compliance + integrations

Capture that respects the policy and the law.

Receipt OCR trained on Indian receipt formats. GSTIN capture is the gate to ITC. Policy enforcement at submission means the AP team reviews compliant expenses, not non-compliant ones.

Regulations we work within

Section 16, CGST Act

ITC eligibility tagged at capture from the GSTIN.
Section 10(14), Income Tax Act

Per-diem rates checked at capture.
Rule 11(g), Companies Act

Expense capture in the audit trail.

Connects to

Mobile app (iOS / Android) Native capture
Email gateway Forward-to-capture

Mobile Receipt Capture FAQ

What buyers ask.

Does OCR work on a faded petrol receipt or a crumpled hotel bill?

Yes, with degraded confidence. Clean receipts hit 95 to 98% accuracy on header fields. Crumpled or faded receipts drop to 75 to 85%; the OCR shows confidence per field; the employee corrects what is uncertain before submitting.

What if the merchant is unknown to the system?

New merchants are captured at first encounter. The category is suggested by the OCR's general classification (hotel, restaurant, taxi, etc.); the employee confirms or sets it. The system learns the mapping for future captures.

GSTIN on the invoice is for the employee's personal use, not the company. What happens?

The system validates the GSTIN against the company's registered GSTINs. Mismatches surface as a warning before submission. The expense can still be submitted as non-ITC; the ITC is correctly excluded.

Related features

Submit your next expense via the app, free.

Free trial, one user. Take a photo of a receipt. Watch the OCR extract, the category suggest, the policy check run, the submission complete. All in 30 seconds.