Step 01
Rule engine reads the expense
Amount, category, cost-centre, project, employee level all evaluate against the approval matrix at submission.
Expense Management | Expense Approvals
Approvals route themselves. Travel-week claims don't sit in someone's inbox.
Rules by amount, project, cost-centre, employee level. Slack DM for the manager, email for the controller, WhatsApp for the CFO who is travelling. Out-of-office auto-escalation. Mobile approve in one tap. Audit trail per Rule 11(g).
How it works
From submission to posted, on the right rule.
Step 02
Routed to the right approver
Slack DM for the immediate manager, email for the controller, WhatsApp for the CFO. Approver decides without logging in.
Step 03
OOO escalation
When the approver is on leave, the system auto-escalates to the delegate after the configured window.
Step 04
Captured for audit
Approval, rejection, comment, SLA timing captured. Hash-chained per Rule 11(g).
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Rule engine | Amount + project + CC + level | Approver chain per expense |
| Multi-channel routing | Approver preference | Slack / email / WhatsApp delivery |
| OOO auto-escalation | Approver leave + escalation rule | Routed to delegate |
| Bulk approval | Filtered set + approver action | Batch approve with comment |
| Audit log | Every approval event | Hash-chained Rule 11(g) trail |
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Rule engine
- Input
- Amount + project + CC + level
- Output
- Approver chain per expense
-
Multi-channel routing
- Input
- Approver preference
- Output
- Slack / email / WhatsApp delivery
-
OOO auto-escalation
- Input
- Approver leave + escalation rule
- Output
- Routed to delegate
-
Bulk approval
- Input
- Filtered set + approver action
- Output
- Batch approve with comment
-
Audit log
- Input
- Every approval event
- Output
- Hash-chained Rule 11(g) trail
Compliance + integrations
Approval trail your auditor reads like a transcript.
Every approval and rejection captures the user, role, channel, timestamp and reason. The trail matches the matrix you signed off on.
Regulations we work within
-
Rule 11(g), Companies Act
Append-only edit trail across approvals.
-
Section 134(5), Companies Act
Internal financial controls evidence.
Connects to
- Slack Approve from a DM
- Microsoft Teams Approve from a card
- WhatsApp Business Approve from a templated message
- Email Approve from any inbox
Expense Approvals FAQ
What buyers ask.
Multi-tier approval (manager → controller → CFO). Configurable?
Yes. Multi-tier matrices with conditional logic supported. Above ₹10K to manager; above ₹50K to controller; above ₹2L to CFO. Configurable per organisation, per project, per category.
WhatsApp approvals. How does it work?
WhatsApp Business API delivers a templated approval message to the registered approver number. The approver replies "approve" or "reject". Identity verified via the approver's registered number. The audit trail captures the WhatsApp thread.
Travel-week approvals (CFO away for 5 days). Workflow?
OOO auto-escalation routes to the delegate (typically the senior controller). Returning approvers see a summary of decisions taken in their absence. The escalation is captured in the audit trail.
More in Expense Management
Related features
Wire up your approval matrix. Approve last week's expenses on Slack.
Free trial, one entity. Map your matrix in 30 minutes. Connect Slack. Approve last week's expenses without leaving Slack. Watch the trail capture every action.