Expense Management | Petty Cash Management
Petty cash that reconciles. Branch by branch.
Petty cash float per branch. Daily expenses logged with receipt; running balance tracked. Replenishment requested when threshold hits. Monthly reconciliation closes the loop. Audit trail per Rule 11(g).
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Float per branch | Branch + custodian + amount | Branch petty cash account |
| Expense logging | Receipt + amount + category | Running balance updated |
| Replenishment workflow | Threshold breach | Auto-request to approver |
| Monthly reconciliation | Physical count + system balance | Variance flagged with reason |
-
Float per branch
- Input
- Branch + custodian + amount
- Output
- Branch petty cash account
-
Expense logging
- Input
- Receipt + amount + category
- Output
- Running balance updated
-
Replenishment workflow
- Input
- Threshold breach
- Output
- Auto-request to approver
-
Monthly reconciliation
- Input
- Physical count + system balance
- Output
- Variance flagged with reason
Compliance + integrations
Cash on hand, accounted.
Petty cash is a frequent audit finding when not reconciled monthly. Branch-wise float, daily logging and monthly reconciliation prevent the FY-end surprise.
Regulations we work within
-
Rule 11(g), Companies Act
Petty cash transactions in the audit trail.
-
Section 269ST, Income Tax Act
Cash transaction limit (₹2L) enforced; over-limit blocked.
Connects to
- AP module Replenishment as AP bill
Petty Cash Management FAQ
What buyers ask.
Section 269ST cash limit. Is it enforced?
Yes. Section 269ST prohibits receipt of ₹2 lakh or more in cash from a single person in a single day or for a single transaction. The system blocks petty cash transactions above this limit and routes to the bank-payment workflow instead.
Branch custodian goes on leave. How is the handover handled?
Custodian handover captured as an event: physical count signed off by both, system balance verified, new custodian assigned. The audit trail captures the handover with both signatures.
Variance at month-end. How is it resolved?
Variance investigation captures the cause (petty theft, count error, missing receipt). Adjustment posts to the appropriate GL with the reason. Repeat material variance triggers a CFO review of the branch.
More in Expense Management
Related features
Connect one branch. Run a month's petty cash.
Free trial, one branch. Issue a float, log a week of expenses, run the replenishment, close the monthly reconciliation. The full cycle in 30 minutes.