Step 01
Part A from TRACES
Part A (deducted-and-deposited summary) downloaded from TRACES per employee per FY. Quarter-wise breakdown auto-populated.
TDS Software | Form 16 Generation
Form 16 drafted from payroll TDS, DSC-signed, emailed in bulk.
Annual Form 16 (Part A from TRACES + Part B from payroll) drafted automatically per employee. DSC sign-off captured. Emailed in bulk at FY-end. Employees self-serve from the portal; HR doesn't handle a stack of PDFs.
How it works
From payroll TDS to delivered Form 16.
Step 02
Part B from payroll
Part B (salary breakdown, exemptions under Section 10, deductions under Chapter VI-A, taxable income) drafted from your payroll system.
Step 03
DSC sign-off in bulk
Both parts merged per employee. DSC sign-off captured in bulk by the authorised signatory.
Step 04
Emailed + portal access
Signed Form 16 emailed to each employee. Self-service download from the employee portal also available with audit trail.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Part A drafting | TRACES download per employee | Quarter-wise deducted-and-deposited summary |
| Part B drafting | Payroll TDS register + exemptions + Chapter VI-A | Salary breakdown + taxable income |
| DSC bulk-signing | Drafted Form 16 set + signatory DSC | Signed Form 16 per employee |
| Bulk email | Employee email master | Signed Form 16 delivered with read-receipt |
| Employee portal | Employee login | Self-service Form 16 download |
-
Part A drafting
- Input
- TRACES download per employee
- Output
- Quarter-wise deducted-and-deposited summary
-
Part B drafting
- Input
- Payroll TDS register + exemptions + Chapter VI-A
- Output
- Salary breakdown + taxable income
-
DSC bulk-signing
- Input
- Drafted Form 16 set + signatory DSC
- Output
- Signed Form 16 per employee
-
Bulk email
- Input
- Employee email master
- Output
- Signed Form 16 delivered with read-receipt
-
Employee portal
- Input
- Employee login
- Output
- Self-service Form 16 download
Compliance + integrations
Form 16, by the date.
Form 16 issued by the 15th of June for the preceding FY per Rule 31. DSC signing per Rule 31(3A). Emailed and portal-accessible per evolving practice.
Regulations we work within
-
Section 203, Income Tax Act
Certificate of TDS issued to the deductee.
-
Rule 31
Form 16 in TRACES-prescribed format, by the prescribed due date.
Connects to
- TRACES Part A download
- RazorpayX Payroll integration
- Keka Payroll integration
- GreytHR Payroll integration
Form 16 Generation FAQ
What buyers ask.
Multiple deductors for one employee. How is Form 16 handled?
Each deductor (employer) issues its own Form 16 for the period of employment. The employee can claim aggregate TDS in their personal IT return; the system supports issuing Form 16 for partial-year employees correctly.
Employees who left mid-year. Do they get Form 16?
Yes. Form 16 is issued for the period of employment with that deductor. The system handles partial-year Form 16 with the right Part B salary breakdown.
Old vs new tax regime. Both supported?
Yes. Employee's declared regime (old or new) is captured at the start of the FY. Form 16 Part B reflects the chosen regime's exemptions and deductions.
Generate this FY's Form 16 in one screen.
Connect your payroll system, free. The next FY-end, Form 16 drafts for every employee with TRACES Part A merged in. DSC sign-off and bulk email are one click.