Step 01
Quarter-end Form 16A draft
On quarter-end, after the 24Q/26Q/27Q is filed, Form 16A drafts per vendor from the deduction register and the TRACES record.
TDS Software | Form 16A Generation
Form 16A drafted quarterly, DSC-signed, emailed to vendors.
Form 16A (vendor TDS certificate) drafted from the deduction register at quarter-end. TRACES request for the certificate processed automatically. DSC bulk-signed. Emailed to vendors. Vendor portal supports self-service download with read-receipt.
How it works
From quarterly return to vendor inbox.
Step 02
DSC bulk-signing
Authorised signatory signs all Form 16As in bulk with DSC. Per-certificate audit trail captured.
Step 03
Emailed to vendors
Signed Form 16A emailed to each vendor with the contact email on the vendor master. Read-receipt captured.
Step 04
Vendor portal access
Vendors self-serve from the portal: download current and historic Form 16As, view TDS deducted across periods.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Form 16A draft | Quarterly deduction register + TRACES record | Drafted Form 16A per vendor |
| DSC bulk-signing | Drafted set + signatory DSC | Signed Form 16A per vendor |
| Bulk email | Vendor contact master | Signed certificate delivered with read-receipt |
| Vendor portal | Vendor portal login | Self-service download with audit trail |
-
Form 16A draft
- Input
- Quarterly deduction register + TRACES record
- Output
- Drafted Form 16A per vendor
-
DSC bulk-signing
- Input
- Drafted set + signatory DSC
- Output
- Signed Form 16A per vendor
-
Bulk email
- Input
- Vendor contact master
- Output
- Signed certificate delivered with read-receipt
-
Vendor portal
- Input
- Vendor portal login
- Output
- Self-service download with audit trail
Compliance + integrations
Form 16A, by the date.
Form 16A issued within 15 days of the due date for the quarterly return per Rule 31. DSC signing per Rule 31(3A).
Regulations we work within
-
Section 203, Income Tax Act
Certificate of TDS issued to the deductee.
-
Rule 31(3A)
Form 16A in TRACES-prescribed format, by the prescribed due date.
Connects to
- TRACES Form 16A processing API
- Vendor portal Self-service download
Form 16A Generation FAQ
What buyers ask.
How long after quarter-end does Form 16A become available?
Form 16A is available 15 days after the due date for the quarterly return. The system tracks this and triggers drafting and signing on the right date.
Vendor email bounces. What happens?
Bounced emails surface on the dashboard. The vendor portal still has the certificate available. AP team can resend or trigger an alternate channel (WhatsApp, where the vendor opted in).
Vendor disputes the TDS amount on Form 16A. How is that handled?
The vendor portal supports a dispute workflow: the vendor flags the disputed amount, the AP team reviews against the deduction register, corrections drafted as a correction return where needed.
More in TDS Software
Related features
Form 16 Generation
Annual Form 16 drafted, DSC-signed, emailed in bulk to employees.
See Form 16 GenerationQuarterly TDS Returns
24Q, 26Q and 27Q drafted from deduction history. Reconciled against TRACES, signed off, filed.
See Quarterly TDS ReturnsVendor TDS Tracking
Per-vendor cumulative TDS, threshold breach alerts, 194Q vs 206C(1H) decisioning at the bill.
See Vendor TDS Tracking
Generate this quarter's Form 16A in bulk.
Connect one entity, free. Last quarter's deductions drive a Form 16A draft per vendor. DSC bulk-sign and email to vendors all from one screen.