Step 01
TDS captured at the bill line
Section 194C, 194J, 194I, 194Q, 194O or 195 applied at the line per bill capture. The vendor TDS register accumulates per section, per quarter.
Vendor Management | Annual TDS Summary per Vendor
TDS per vendor, sliced by section and quarter. Form 16A bulk-generated.
The annual TDS deducted per vendor, broken down by section (194C, 194J, 194I, 194Q, 195) and quarter. Form 16A drafted from the same data, DSC-signed and emailed to vendors per quarter. Vendor TRACES reconciliation built in.
How it works
From line-level TDS to vendor Form 16A.
Step 02
Quarterly aggregation
At quarter-end, the system aggregates TDS per vendor per section. Section 197 LDC where applicable is reflected.
Step 03
Form 16A drafted
Form 16A drafts per vendor from the quarterly register. CA reviews; DSC signs; system emails to vendors with the FY summary attached.
Step 04
TRACES reconciliation
Vendor downloads from TRACES are reconciled against your records. Mismatches surface for vendor outreach.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| TDS register | Line-level TDS per bill | Per-vendor TDS by section, quarter |
| Quarterly aggregation | Posted bills + challans | Q-wise TDS totals per vendor |
| Form 16A draft | Quarterly register | Form 16A PDF per vendor |
| DSC signing | Drafted Form 16A + DSC | Signed Form 16A ready for delivery |
| TRACES reconciliation | TRACES vendor view | Mismatch report |
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TDS register
- Input
- Line-level TDS per bill
- Output
- Per-vendor TDS by section, quarter
-
Quarterly aggregation
- Input
- Posted bills + challans
- Output
- Q-wise TDS totals per vendor
-
Form 16A draft
- Input
- Quarterly register
- Output
- Form 16A PDF per vendor
-
DSC signing
- Input
- Drafted Form 16A + DSC
- Output
- Signed Form 16A ready for delivery
-
TRACES reconciliation
- Input
- TRACES vendor view
- Output
- Mismatch report
Compliance + integrations
TDS from the bill to the vendor's books.
Form 16A is the vendor's evidence to claim the TDS in their own returns. Getting it right (correct PAN, correct section, correct rate, correct period) is non-negotiable.
Regulations we work within
-
Section 203 + Rule 31
Form 16A issuance to deductee per quarter.
-
Section 200(3) + Rule 31A
Quarterly returns (24Q, 26Q, 27Q) source for Form 16A.
-
Section 197 LDC
Lower-deduction certificates reflected.
Connects to
- TRACES Quarterly return upload + vendor view download
- NSDL Challan validation
Annual TDS Summary per Vendor FAQ
What buyers ask.
How does Form 16A signing work?
After CA review, the Form 16A is signed using the authorised signatory's DSC (digital signature certificate). Signed PDFs are stored, hash-verified, and emailed to vendors. The CA process and the DSC use are captured in the audit trail.
Vendor disputes the Form 16A. What's the process?
The vendor downloads their TRACES view (Form 26AS or AIS); the system reconciles. Mismatches surface line-by-line. Where the dispute is genuine (a missed deduction, a wrong section), the next quarterly return's correction return (24Q-Q1 → 24Q-Q2 with correction) handles it.
Can we email Form 16A in bulk?
Yes. Bulk email at quarter-end. Each vendor receives their own Form 16A PDF (signed). The system tracks delivery and read receipts. Failed emails (bounced) surface for follow-up.
Foreign vendors with Section 195. Form 16A or different form?
Section 195 deductions are issued via Form 16A as well, with the foreign vendor's name and address. Where the foreign vendor doesn't have a PAN, the higher rate (Section 206AA) applies. Form 27Q captures Section 195.
More in Vendor Management
Related features
See last quarter's Form 16A drafts on your data.
Connect one entity, free. The TDS register aggregates per vendor; the quarterly Form 16A drafts; the DSC-signed PDFs are ready for review.