Document Management | Statutory Documents Vault

Every statutory challan, every month, every state. In one vault.

PF ECR, ESI ECR, Professional Tax challans across states, LWF receipts, TDS challans (CIN), GST challans, advance tax challans. Filed automatically against the period and the entity. Drill from the return to the challan to the proof of payment in three clicks.

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How it works

From statutory payment to evidence-pack ready.

Step 01

Challans captured at payment

Every statutory payment (PF, ESI, PT, LWF, TDS, GST, advance tax) captures the challan, the CIN or the BSR-and-receipt-number, the period and the entity automatically.

Step 02

Linked to the return

TDS challans link to the 24Q/26Q/27Q return. GST challans link to the GSTR-3B. PF and ESI ECR receipts link to the monthly ECR. The trail from return to payment is one click.

Step 03

Multi-state, multi-entity navigation

Professional Tax across Maharashtra, Karnataka, Tamil Nadu, West Bengal, Andhra Pradesh and others sits in one vault organised by state. Each state's slabs and due dates surface on the calendar.

Step 04

Audit pack assembles by request

For a tax notice or audit query, pick the period and the statute. The pack assembles with the return, the challan, the proof of payment and the supporting workpaper. Hash-verified.

What the system does

Capability, input, output.

Capability	Input	Output
Challan capture	CIN / BSR + receipt + period	Tagged challan in vault
Return-to-challan link	Filed return + challan	Two-way navigation
Multi-state Professional Tax	State + entity + month	Per-state PT challan archive
Calendar view	Statutory due dates	Per-statute, per-state calendar
Audit pack	Period + statute scope	Hash-verified evidence pack

Challan capture

Input

CIN / BSR + receipt + period

Output

Tagged challan in vault
Return-to-challan link

Input

Filed return + challan

Output

Two-way navigation
Multi-state Professional Tax

Input

State + entity + month

Output

Per-state PT challan archive
Calendar view

Input

Statutory due dates

Output

Per-statute, per-state calendar
Audit pack

Input

Period + statute scope

Output

Hash-verified evidence pack

Compliance + integrations

Statutory evidence the way Section 36 expects.

Section 36 of the Income Tax Act requires retaining statutory evidence for 6 years. The Companies Act extends this to 8 years. The vault holds the period in line with both, with hash-verified integrity throughout.

Regulations we work within

Section 36, Income Tax Act + Rule 6F

6-year retention for statutory evidence.
Section 128, Companies Act

8-year retention for books and supporting evidence.
EPFO (Section 6, EPF Act)

PF challan retention as part of payroll evidence.
ESIC (ESI Act, Section 38)

ESI challan retention for inspection.

Connects to

TRACES TDS challan validation
GSTN GST challan validation
EPFO portal PF ECR receipts
ESIC portal ESI ECR receipts

Statutory Documents Vault FAQ

What buyers ask.

A tax officer raised a notice for FY 2020-21. Can we pull the supporting evidence quickly?

Yes. Pick FY 2020-21 and the relevant statute. The pack assembles with returns, challans, proof of payment and supporting workpapers for that period. The hash-verified export goes to the officer or the CA in one click.

How do you handle Professional Tax across multiple states?

Each state has its own PT slabs, due dates and challan format. The vault organises challans per state with the calendar showing each state's upcoming deadline. Multi-state employers see all PT obligations on one screen.

What about old challans from before we moved to OneFinOps?

Bulk import is supported for historical challans. Upload as PDF or CSV with the period and entity tagging. The historical archive merges with the live vault, so the auditor sees both old and new on one timeline.

Related features

See your last month's statutory pack.

Connect payroll, TDS and GST. Last month's challans assemble in the vault. Pull the pack for any period in seconds.