Document Management | Incorporation Documents Vault

Every incorporation document. Every board resolution. One vault per entity.

CIN, Certificate of Incorporation, MOA, AOA, share certificates, DIN and DSC details, board and shareholder resolutions, ROC filings. Versioned, signed, and cross-linked to statutory registers and MCA filings. Auditors and lenders see what they need without a separate request.

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Incorporation Documents Vault screenshot

How it works

From incorporation to current corporate state.

Step 01

Foundational documents stored

CIN, COI, MOA, AOA, founders' agreements and the original director DSCs are uploaded once and locked.

Step 02

Board and shareholder resolutions versioned

Every board meeting resolution, every shareholder resolution and every committee minute is captured with the date, the attendees, the voting record and the linked outcome (a director appointment, a share allotment, a bank facility).

Step 03

Cross-linked to registers and filings

A board resolution authorising a charge links to the CHG-1 filing and the charges register. A resolution allotting shares links to the share certificate, the members register and MGT-7. The trail is two-way.

Step 04

Lender and auditor access

Lenders running due diligence and auditors verifying corporate state get time-boxed share access. They drill from any filing back to the foundational document or resolution.

What the system does

Capability, input, output.

Capability	Input	Output
Foundational vault	CIN, COI, MOA, AOA, DIN, DSC	Locked archive per entity
Resolution versioning	Board, committee, shareholder resolutions	Versioned record with attendees and voting
Filing cross-link	Resolution + linked SRN or register entry	Two-way navigation
Share certificate archive	Allotments and transfers	Per-shareholder certificate archive
Time-boxed share	Lender or auditor share scope	Watermarked, logged, expiring access

Foundational vault

Input

CIN, COI, MOA, AOA, DIN, DSC

Output

Locked archive per entity
Resolution versioning

Input

Board, committee, shareholder resolutions

Output

Versioned record with attendees and voting
Filing cross-link

Input

Resolution + linked SRN or register entry

Output

Two-way navigation
Share certificate archive

Input

Allotments and transfers

Output

Per-shareholder certificate archive
Time-boxed share

Input

Lender or auditor share scope

Output

Watermarked, logged, expiring access

Compliance + integrations

Corporate state, single source.

The corporate state of the entity (who owns it, who runs it, what they've resolved, what they've filed) is documented once and retained for the life of the entity. Every audit, every due-diligence engagement, every regulatory question reads the same source.

Regulations we work within

Section 7, Companies Act

Incorporation documents preservation.
Section 117, Companies Act

Resolutions and agreements filed under MGT-14 archived.
Section 128, Companies Act

8-year retention applies to corporate documents.

Connects to

MCA21 SRN-linked filings
Statutory registers Cross-linked records
E-signature Aadhaar e-Sign + DSC for resolutions

Incorporation Documents Vault FAQ

What buyers ask.

A lender is doing due diligence and wants every board resolution from the last 3 years. Can we share?

Yes. Time-boxed share access lets the lender browse the resolution archive for the period scoped, with watermarks and view-only or download permissions. Every access is logged. The share expires automatically when due diligence ends.

How do we link a board resolution to its downstream filing?

A resolution authorising a CHG-1 filing links to the SRN of the filing. A resolution allotting shares links to the share certificate and the members register entry. The two-way cross-link means navigating from the resolution to the filing or vice versa is one click.

For listed companies, how does this support SEBI requirements?

SEBI LODR requires retention of board minutes, committee minutes and stock-exchange disclosures. The vault holds these alongside the Companies Act records. The audit pack for a SEBI inspection draws from the same archive.

Related features

See your incorporation vault.

Bring your CIN, COI and last year's board resolutions. The vault populates with cross-links to the filings and the registers. Lender and auditor access works the same day.