Document Management | Incorporation Documents Vault
Every incorporation document. Every board resolution. One vault per entity.
CIN, Certificate of Incorporation, MOA, AOA, share certificates, DIN and DSC details, board and shareholder resolutions, ROC filings. Versioned, signed, and cross-linked to statutory registers and MCA filings. Auditors and lenders see what they need without a separate request.
What the system does
Capability, input, output.
| Capability | Input | Output |
|---|---|---|
| Foundational vault | CIN, COI, MOA, AOA, DIN, DSC | Locked archive per entity |
| Resolution versioning | Board, committee, shareholder resolutions | Versioned record with attendees and voting |
| Filing cross-link | Resolution + linked SRN or register entry | Two-way navigation |
| Share certificate archive | Allotments and transfers | Per-shareholder certificate archive |
| Time-boxed share | Lender or auditor share scope | Watermarked, logged, expiring access |
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Foundational vault
- Input
- CIN, COI, MOA, AOA, DIN, DSC
- Output
- Locked archive per entity
-
Resolution versioning
- Input
- Board, committee, shareholder resolutions
- Output
- Versioned record with attendees and voting
-
Filing cross-link
- Input
- Resolution + linked SRN or register entry
- Output
- Two-way navigation
-
Share certificate archive
- Input
- Allotments and transfers
- Output
- Per-shareholder certificate archive
-
Time-boxed share
- Input
- Lender or auditor share scope
- Output
- Watermarked, logged, expiring access
Compliance + integrations
Corporate state, single source.
The corporate state of the entity (who owns it, who runs it, what they've resolved, what they've filed) is documented once and retained for the life of the entity. Every audit, every due-diligence engagement, every regulatory question reads the same source.
Regulations we work within
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Section 7, Companies Act
Incorporation documents preservation.
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Section 117, Companies Act
Resolutions and agreements filed under MGT-14 archived.
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Section 128, Companies Act
8-year retention applies to corporate documents.
Connects to
- MCA21 SRN-linked filings
- Statutory registers Cross-linked records
- E-signature Aadhaar e-Sign + DSC for resolutions
Incorporation Documents Vault FAQ
What buyers ask.
A lender is doing due diligence and wants every board resolution from the last 3 years. Can we share?
Yes. Time-boxed share access lets the lender browse the resolution archive for the period scoped, with watermarks and view-only or download permissions. Every access is logged. The share expires automatically when due diligence ends.
How do we link a board resolution to its downstream filing?
A resolution authorising a CHG-1 filing links to the SRN of the filing. A resolution allotting shares links to the share certificate and the members register entry. The two-way cross-link means navigating from the resolution to the filing or vice versa is one click.
For listed companies, how does this support SEBI requirements?
SEBI LODR requires retention of board minutes, committee minutes and stock-exchange disclosures. The vault holds these alongside the Companies Act records. The audit pack for a SEBI inspection draws from the same archive.
More in Document Management
Related features
Statutory Documents Vault
PF, ESI, Professional Tax, LWF challans, returns and acknowledgements per month and per state.
See Statutory Documents VaultAudit Evidence Packs
Per-filing evidence packs auto-assembled. One-click pack export with hash-verified chain.
See Audit Evidence PacksSecure Document Sharing
Time-boxed links for auditors and lenders. Role-based access, watermarks, view-only or download.
See Secure Document Sharing
See your incorporation vault.
Bring your CIN, COI and last year's board resolutions. The vault populates with cross-links to the filings and the registers. Lender and auditor access works the same day.